Executive Assistant

Via East Midlands Ltd; Newark on Trent; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Une entreprise leader dans le secteur de l'ingénierie recherche un Executive Assistant pour soutenir le Directeur Général et l'équipe de direction. Le poste nécessite des compétences organisationnelles exceptionnelles, une approche proactive et une capacité à gérer des tâches dans un environnement de direction rapide. Le candidat idéal aura de l'expérience à un niveau exécutif et sera un communicateur efficace.

Benefits

Salaire compétitif

Travail hybride

Réductions et avantages pour les employés

Congés supplémentaires

Parking gratuit sur place

Opportunités de croissance de carrière

Qualifications

• Expérience prouvée en tant qu'Executive Assistant ou PA à un niveau exécutif.
• Compétences solides en Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Capacité à interagir efficacement à tous les niveaux.

Responsibilities

• Soutien à la direction, gestion des boîtes de réception, rédaction de documents.
• Gestion des réunions et coordination avec les parties prenantes.
• Préparation des packs de réunions du conseil et prise de minutes.

Skills

Organisation

Communication

Discrétion

Multitâche

Tools

Microsoft Office

Job description

Executive Assistant

Via East Midlands are seeking a highly professional and proactive Executive Assistant to provide dedicated support to our Managing Director and Senior Leadership Team based at our Head Office in Bilsthorpe.

This role is pivotal in ensuring the smooth and efficient operations of Via’s Senior Leadership team, requiring exceptional organisational skills, discretion, and the ability to operate in a fast-paced, senior leadership environment.

Key Responsibilities:

• Executive Support: Support the management the MD’s and Senior leadership teams inbox’s, drafting correspondence, preparing reports, briefing documents, and presentations.
• Meeting & Diary Management: Schedule and coordinate meetings with internal and external stakeholders, including venue and travel arrangements.
• Board Support: Prepare and distribute Board meeting packs, attend meetings, take minutes, and track follow-up actions.
• Administrative Excellence: Deliver high-quality administrative support across document production, data handling, and records management.
• Communication & Liaison: Act as the first point of contact for the MD’s office, handling queries with professionalism and tact.
• Information & Action Management: Maintain accurate records of meetings and decisions, follow up on actions, and support project-related coordination.

What We’re Looking For:

• Proven experience in a similar EA or PA role at senior executive level.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills and the ability to interact effectively at all levels.
• Highly organised, discreet, and able to prioritise and multitask.
  Confident, professional, and proactive approach with strong attention to detail.
• Full UK Drivers Licence with the ability to travel across our Nottinghamshire Offices.

What can we offer?

• Competitive salary
• Hybrid Working
• Employee discounts and benefits
• Additional leave
• Free onsite parking
• Career growth opportunities within the company.

Ready to join us and make a positive impact? Apply now!

In Short

• Industry Engineering & Manufacture
• Founded 2016
• Location Nottinghamshire
• Company size 500 - 999

The partner of choice for engineering services

Via East Midlands provides sustainable highways services for Nottinghamshire and across the wider East Midlands region.

We provide services in partnership with Nottinghamshire County Council, maintaining, designing and constructing throughout a range of disciplines.

This includes the maintenance of roads, footways, signs, lines, lighting and signals, salting and snow clearance, the delivery of highway improvement services and the management of activities needed to support the county’s highway network.

By combining a public sector service ethos with a strong commercial focus, we offer unique competitive services to both the private and public sectors in the region, from conception to completion.