Executive Assistant

Connells Group; Milton Keynes; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A property services company based in Milton Keynes is seeking an experienced Executive Assistant to support the Chief Financial Officer and Chief of Corporate Affairs. This role involves managing calendars, preparing reports, coordinating travel, and handling confidential information. Ideal candidates will have strong communication skills, multitasking abilities, and proficiency in Microsoft Office. Flexibility for remote work is also provided.

Qualifications

• Experience providing administrative support to executives.
• Ability to manage multiple tasks under pressure.
• Strong interpersonal skills for internal and external communication.

Responsibilities

• Manage calendar and email for executives.
• Prepare and distribute board and committee materials.
• Coordinate travel arrangements and event planning.

Skills

Extensive calendar and diary management

Outstanding written and verbal communication

Proficiency in Microsoft Office

Ability to handle sensitive information

Strong work ethic and commitment

Decision-making skills

Job description

Overview

We have an exciting opportunity for an experienced executive assistant to provide administrative and business support to the Group Chief Financial Officer and Group Chief of Corporate Affairs, playing a key role in supporting them to achieve their responsibilities in relation to the Connells Group Corporate Plan. This role will be based in Milton Keynes/Leighton Buzzard with some flexibility to work from home.

Responsibilities

• Extensive calendar and diary management
• Management of Executive email
• Board and Committee pack compilation and distribution
• Attendance at meetings and minute-taking where applicable
• Provision of general administrative support
• Preparation of correspondence, reports, and other documents
• Arrangement of travel and accommodation (including international)
• Liaison with clients, colleagues and other EAs
• Management and oversight of business projects
• Maintaining and monitoring budgets and expenses, including submitting mileage
• Arranging dinners, social and corporate events and public appearances
• Production of timelines and reviews of Executive projects
• Time management to include prioritising tasks, scheduling meetings, and ensuring deadlines are met
• Outstanding written and verbal communication with the ability to communicate clearly and professionally, both in writing (emails, reports) and in person
• Ability to build relationships and interact with a range of people, both internally and externally, is essential
• Handling sensitive information — capable of dealing with confidential matters discreetly, often with access to private business or personal information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), email clients, and calendar tools
• Anticipating needs
• Strong work ethic and commitment
• Decision-making skills

Values and Behaviours

• Must be able to work flexibly and cooperatively as part of a team
• Must be able to remain calm and productive under pressure
• Demonstrate a commitment to continual quality and service improvement
• Have self-awareness and a commitment to continual personal development
• Promote a positive image of the Group