Executive Assistant

Jungheinrich; Milton Keynes; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the logistics sector is seeking a responsible Executive Assistant for a fixed-term contract. The role involves personalized support for the executive team, managing communications, organizing schedules, and ensuring smooth office operations. Ideal candidates will demonstrate exceptional organizational skills and proven experience in a similar role.

Qualifications

• Experience in providing secretarial and administrative support.
• Knowledge of office management systems and procedures.
• Fluency in English.

Responsibilities

• Coordinate executive communications and manage a busy diary.
• Attend Executive Team meetings and take minutes.
• Maintain office systems and conduct background research.

Skills

Organisational skills

Time management

Multitasking

Communication skills

Education

Proven work experience as a personal assistant

Tools

MS Office

Job description

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We are looking for a responsible Executive Assistant to provide personalised secretarial and administrative support in a well-organised and timely manner. You will work predominantly on a one-to-one basis on a variety of tasks related to the manager’s working life and communication. This is a fixed-term contract covering a maternity.

Role Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and clients
• Manage a very busy diary, scheduling meetings and appointments and manage complex travel itineraries
• Attend and take minutes of the Executive Team meetings
• Organise facilities for meetings and ensure the manager is well prepared and has correct documentation
• Devise/maintain office systems, including data management and filing
• Meet and greet visitors at all levels of seniority
• Carry out background research and present findings
• Liaise and support during overseas visits from other JH countries
• Produce documents, briefing papers, reports and presentations including proof-reading existing material
• Provide support for other Executive Team members (including travel arrangements)
• Liaise with clients, suppliers and other staff
• Uphold a strict level of confidentiality

Role Requirements

• Proven work experience as a personal assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills