Executive Assistant

Department: Management and Admin

Location: Manchester

Description

Title: Executive Assistant.

Division: Business Services.

Location: Manchester Office, Hybrid.

Why RLB?

We value your skills, talents and unique perspectives – we think they are priceless.
Bring them to RLB and you’ll be empowered to shape our future and your career in new and meaningful ways.
We’ll give you opportunities to work on some of the most ambitious and exciting projects currently being designed and developed in the built environment sector.
You’ll continue to learn and advance as everyone who works for us is provided with a tailored training programme. Our mentoring and reverse mentoring schemes will enable you to share your expertise while gaining fresh insights.
What makes RLB unique is our inclusive culture. As an independent, employee-owned business, teamwork and collaboration lies at the heart of everything we do. Hybrid and flexible working arrangements and family-friendly policies are just some of the ways we invest in employee wellbeing.
Join us and you will thrive personally as well as professionally.

Overview of role:

The role is directed to support our Health & Safety and Assurance Partner, providing an efficient and responsive service and assist with managing and prioritising their time. It expands to support the national team with compliance and business growth opportunities.

Key Responsibilities:

• Responsible for complex diary management for senior members of staff.
• Arranging extensive and complex travel and accommodation requirements.
• Assisting with expense claims.
• Assisting with compliance, the completion of reviews and team appraisals, service reviews and time sheets.
• Assisting Bid and Management team with administrative duties.
• Assisting with preparing fee proposals.
• Creating new records on company system.
• Running weekly reports, and delivering data to colleagues and stakeholders.
• Liaising with HR and IT department around new joiners, leavers, company inductions and more.
• Supporting the Finance management across the Team when required.
• Creating and maintaining good relationships with other administrators and colleagues within the business.
• Tracking Business Development for Partner and Associates including updating of any excel schedules.
• Assisting with the set-up of meetings, presentations and workshops.
• Work with Marketing to design and develop service collateral.
• Support Apprentices / Grads with understanding of internal systems and document control.

Person specification:

Experience:

• Ability to successfully manage complex projects in a proactive and diligent manner.
• Ability to support the Partner by having the confidence to offer ideas and challenge the status quo when required.
• Fully proficient with Microsoft Office – Word, Excel and Powerpoint.
• Proficient with Adobe.
• Ability to work autonomously.
• Excellent communication and presentation skills both written and verbal.
• Demonstrating a high degree of accuracy and attention to detail.
• Excellent organisational skills.

Behaviours:

• Recognised as a client focused, positive collaborator who shares knowledge freely and offers support to their peers and seniors. Recognised as a team player with a strong willingness to learn.
• Demonstrates a positive and proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results.

RLB Employee Benefits

Our culture is built around enabling you to fulfil your potential, so you can look forward to benefits that include:

• Hybrid Working - Working patterns to support your work-life balance. As well as competitive maternity and paternity packages.
• Well-Rewarded - A competitive salary and generous holiday entitlement. As well as the opportunity to purchase up to five extra days.
• Focus On Wellbeing - We offer a number of health and wellness options, including gym membership and cycle to work schemes.
• Healthcare Packages - Private healthcare insurance and medical support, including dental insurance and eyecare vouchers.
• Personal Development - A continuous learning and development programme, including established APC and in-house mentoring schemes.
• Additional Benefits - We offer a wide range of benefits including a season ticket loan and professional membership subscriptions.
• Exceptional Exposure - You’ll have the opportunity to work on diverse projects across different sectors and regions.
• Social Responsibility - We hold team and social events as well as charity fundraising and volunteering activities.

Diversity, Equity & Inclusion Promise

We believe in building a diverse and inclusive environment where each person can be themselves, feel valued for their contribution and be challenged and supported to reach their full potential. We have a responsibility to support the communities in which we live and work, and that our workforce should reflect these communities and our clients. Our talent strategy should enable us to overcome bias in the construction industry by recruiting, retaining, developing, and promoting a diverse and inclusive workforce.

If you require any reasonable adjustments to support you during any stage of the application or interview process, please contact our recruitment team at: recruitment@uk.rlb.com