Executive Assistant

The Parliamentary and Health Service Ombudsman; Manchester; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An independent national ombudsman service in Manchester is seeking a proactive Executive Assistant to provide essential administrative support to the Senior Leadership Team. The successful candidate will handle diary management, prepare materials for meetings, and ensure effective communication within the organization. A background in administrative support and strong communication skills are essential for this role.

Qualifications

• Provide administrative support to the Senior Leadership Team.
• Manage diaries and commission papers for meetings.
• Excellent verbal and written communication skills are essential.

Responsibilities

• Prepare Senior Leadership Team for meetings and activities.
• Take notes/minutes during meetings.
• Compile reports and gather information/data as required.

Skills

Excellent communication skills

Previous experience in administrative support

Diary management skills

Customer-focused experience

Job description

We are the Parliamentary Health Service Ombudsman, an independent national ombudsman service. We are here to make final decisions on complaints that are yet to be resolved by the NHS in England, UK government departments, and some other public organisations. We do this fairly and transparently without taking sides, and our service is completely free.

About the role

We're looking for a proactive and dynamic Executive Assistant to provide comprehensive administrative support to members of the Senior Leadership Team as required, and work across the organisation to support projects and activity to enable the organisation to fulfil its aims, priorities and strategic objectives.

The successful candidate will provide an excellent administrative service to members of the Senior Leadership Team to ensure they are fully prepared for all meetings and activities. This will include managing diaries and commissioning papers for meetings, as well as note/minute taking, compilation of reports, photocopying, scanning, and gathering information/data as required.

The successful candidate will have excellent communication skills including verbal and written, along with previous experience of working in a customer focused environment demonstrating empathy. Experience of providing administrative support, including diary management is also essential.

You will have an understanding of the UK government and parliament.

How to apply

Please submit your CV by 10am 19/05/2022.

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