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Executive Assistant
HCA Healthcare UK
Manchester
On-site
GBP 25,000 - 40,000
Full time
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Job summary
A leading healthcare provider in Manchester is seeking an Executive Assistant to deliver high-level administrative support to its executives. The successful candidate will manage schedules, communications, and various administrative tasks, contributing to the success of the organization. This role offers an opportunity for professional growth within an environment that prioritizes employee wellbeing and development.
Benefits
Qualifications
- Previous experience as a PA in a commercial or healthcare environment.
- Competent in Microsoft packages: Word, Excel, Outlook, PowerPoint.
- High level of attention to detail and initiative.
Responsibilities
- Manage executive calendars and schedule meetings.
- Draft and proofread communications on behalf of executives.
- Conduct research and prepare reports for decision-making.
Skills
Education
Tools
Job description
Role:Executive Assistant
Site:The Christie Private Care, Manchester
Hours:Full time, 37.5 hours per week Monday to Friday
Contract Type:Permanent
Salary:Competitive depending on experiencewith excellent benefits
We’re looking for an experienced Executive Assistant to join our Manchester Team based at The Christie Private Care rated “Outstanding” by the CQC.
As a key member of the team the Executive Assistant (EA) will provide high-level administrative support to executives, ensuring the efficient operation of the office. The EA manages schedules, communications, and administrative tasks, enabling executives to focus on strategic activities.
This role requires a dynamic and self-motivated individual who can support executives efficiently and contribute to the overall success of the organisation. The role will be based primarily at The Christie Hospital, with the flexibility to work at our Wilmslow Hospital if required.
Job Responsibilities:
Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
Serve as the primary point of contact between executives and internal/external stakeholders.
Attend meetings and events outside of normal working hour.
Draft and proofread emails, memos, and other communications on behalf of executives.
Arrange and manage detailed travel plans, itineraries, and agendas.
Plan and coordinate executive meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items.
Arrange catering, venue bookings, and other logistical details.
Conduct research, compile data, and prepare reports for executive decision-making. Track project progress and ensure deadlines are met.
Maintain and organise the executive’s office environment, ensuring it is tidy and functional. Manage office supplies and equipment, coordinating maintenance and repairs as needed.
Monitor and reconcile expense reports, budgets, and financial documents.
Handle invoicing, billing, and other financial transactions related to executive activities.
Troubleshoot basic technical issues and liaise with IT support as needed.
At HCA UK we care about what you care about. We care that you want to deliver the very best care. We care that you want a career you can be proud of. We care that you want working conditions that support your health and wellbeing. Let us care for you and your career, the same way you do for others.
What you’ll bring:
Previous experience as a PA in a commercial environment / Healthcare environment desirable
Anticipates needs and takes initiative.
Remains flexible and adjusts to changing priorities
Reliable and trustworthy, with a strong work ethic
This role requires a dynamic and self-motivated individual who can support executives efficiently and contribute to the overall success of the organization.
Competent in Microsoft packages, Word, Excel, outlook and Powerpoint. Mail Merge etc
Take minutes of meetings Audio Type
High Level of attention to detail/accuracy
Why HCA UK?
Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.
We believe that by caring for our employees, we empower them to provide exceptional care for our patients. That’s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day.
25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
Private Healthcare Insurance for treatment at our leading hospitals
Private pension contribution which increases with length of service
Season Ticket Loan and Cycle to Work scheme
Group Life Assurance from day one
Critical illness cover
Enhanced Maternity and Paternity pay
Corporate staff discount for all facilities including Maternity packages at The Portland
Comprehensive range of flexible health, protection and lifestyle benefits to suit you
Discounts with over 800 major retailers
Diversity and Inclusion
Patients first. Colleagues always. That’s the guiding philosophy behind our approach to Diversity, Equity, Inclusion and Belonging. We believe healthcare is built on a foundation of inclusion, compassion and respect for our patients and for each other. By working together with our colleagues
we’re creating a truly inclusive environment, where individual differences are celebrated and everyone can achieve their potential.
We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. That’s why we’re happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.
#LI-TW1
Life with us means taking pride in your team and delivering the highest quality care. We’ll support your ongoing learning in an environment that features advanced equipment and practices, one of the best colleague-to-patient ratios in the UK and varied, interesting work. As part of HCA Healthcare US, the world’s largest healthcare company, we can also promise that you’ll learn from experts in every department and that your opportunities will be endless. With us, you’ll be empowered to achieve more in your career, and more for our patients. Visit our careers page for more information.
HCA Healthcare: Over 50 years of creating a healthier tomorrow
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