Executive Assistant

Medibord Ltd; Macclesfield; On-site; GBP 25,000 - 35,000; Full time

Job summary

A local healthcare organization in Macclesfield is seeking an experienced Executive Assistant to support the Managing Director. The role includes managing the MD's schedule, handling travel arrangements, and various administrative tasks. Candidates should have strong organizational and communication skills, and proficiency in Microsoft Office. This position offers a competitive salary and flexible holiday options.

Benefits

Competitive salary DOE

Ongoing training

Auto enrollment pension scheme

28 days+ flexible holiday

Qualifications

• Experience working for Directors or Senior Management.
• Knowledge of complex travel itineraries, particularly international.
• Ability to manage time effectively and prioritize work.

Responsibilities

• Manage the Director's calendar and appointments.
• Book business travel including flights, hotels, and car hire.
• Field calls for MD and take messages.
• Organize corporate and staff events.

Skills

Email management

Diary Management

Communication skills

Multitasking

Organisational skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Powerpoint

Job description

We are currently hiring for an Executive Assistant to the Managing Director. If you are interested in the role, please email your with the subject: EA to MD Job Role.

Overview

The EA to the managing director must be aware of the organisations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The EA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.

Main Tasks

• Email management outlook experience essential
• Booking meetings/appointments for exclusive requests
• Manage the Director's calendar and appointments
• Assist with project coordination and follow up on action-ed items
• Business travel booking flights, hotels, car hire, valet parking etc
• Checking various CRM reports produced by the admin, accounts & technical teams
• Fielding calls for MD & taking messages
• Managing various contractor services, insurances, utilities & company expenses
• Carrying out research for particular projects as requested by MD
• Organising corporate & staff events
• Taking minutes at various management meetings & typing up minutes
• Organising interviews/ liaising with recruitment agencies
• Purchasing various items for MD as and when required
• Paying personal bills for MD
• Organising MDs personal /properties, cars insurance, MOT, servicing, repairs etc.
• Assisting MD with personal holiday/events
• Handle confidential correspondence and documentation
• Ad hoc paperwork & duties

Technical & Essential Skills

• Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
• Experience of working for Directors/Senior Management
• Excellent Diary Management with the ability to pre-empt and look ahead at all times
• Essential experience in Microsoft Office- Outlook/Word/Excel/Powerpoint

Interpersonal Skills

• Ability to multitask and experience of dealing with a demanding role
• Ability to prioritise work and manage time effectively and be proactive
• Excellent Organisational skills
• Communication skills the ability to communicate well at all levels
• Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
• Self-motivated and creative
• Ability to maintain a high level of discretion

Additional Info

• Competitive salary DOE (PAYE or self-employed welcome)
• On-going training
• Auto enrollment pension scheme
• Standard working hours 9.00am to 5.00pm Monday Thursday
• 28 Days+ flexible holiday (for both PAYE & self-employed)