Executive Assistant

Trilateral Research; London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading research organization is seeking an Executive Assistant in London. This role involves supporting the CEO, managing schedules, and facilitating communications across teams. Ideal candidates have 2+ years of executive support experience, strong organizational skills, and proficiency in MS Office tools. This position offers a competitive salary and a hybrid working model, requiring onsite presence in London 3-4 days a week.

Benefits

Competitive salary

Enhanced pension plan

Family-friendly leave

Continuous career development

Collaborative work culture

Qualifications

• 2+ years of experience supporting senior executives in a dynamic environment.
• 4+ years of experience in administrative or office coordination roles.
• Strong organizational and problem-solving abilities with high attention to detail.

Responsibilities

• Manage the CEO’s calendar, communications, and meeting logistics.
• Coordinate with clients and stakeholders, ensuring timely communication.
• Assist in managing the CEO's professional presence on platforms like LinkedIn.

Skills

Experience supporting senior executives

MS Office proficiency

Excellent communication skills

Organizational abilities

Relationship-building skills

Education

Degree in a business-related field

Tools

Outlook

Excel

Word

PowerPoint

SharePoint

Job description

Executive Assistant
Location: London, UK Hybrid (3-4 days onsite from Central London office) | Type: Permanent | Start: ASAP | Hours: Full-time | Salary: Commensurate with experience

Who we are and what you will contribute

Make a real-world impact. Support the leadership behind Responsible AI.

At Trilateral Research, we’re not just building AI, we're shaping a future where technology serves humanity. From protecting vulnerable children to advancing public health and fighting climate change, our award-winning solutions tackle some of society’s toughest challenges.

And we need an Executive Assistant who thrives on purpose, precision, and people, to help drive this mission forward.This is a unique opportunity to work directly with our CEO and play a key role in supporting a passionate team working at the intersection of technology, ethics, and innovation.

Please note this is a hybrid role where onsite work is essential from our Central London office. The successful candidate must be based in London, or within a reasonable commute and be available to work from our office 3-4 days per week.

What you will do

As our Executive Assistant, you’ll be the trusted right hand to the CEO: anticipating needs, coordinating across teams, and ensuring the smooth operation of our London HQ.

Your main responsibilities will include but are not limited to:

CEO & Executive Support

• Manage the CEO’s busy calendar, external communications, and meeting logistics

• Coordinate with key clients, partners, and stakeholders, keeping communication sharp and timely

• Assist in managing the CEO’s professional presence (e.g. LinkedIn, thought leadership activities)

• Prepare meeting agendas, take minutes, and track follow-ups

• Support in organising company-wide meetings, webinars, and team updates

Office Administration

• Be the go-to person at our London office, welcoming guests, supporting events, and managing logistics

• Work with the Office Manager to ensure a smooth, safe, and well-stocked office environment

• Support device setup and configuration processes as needed

General Business Support

• Assist senior leadership with reports, presentation materials, and coordination across departments

• Maintain up-to-date administrative resources and company documentation

• Contribute to SharePoint content and internal communications

• Help organise company meetups and social events

What you bring

Must-Have Skills & Experience

• 2+ years of experience supporting senior executives in a dynamic environment

• 4+ years of experience in administrative or office coordination roles

• Confident with MS Office tools (Outlook, Excel, Word, PowerPoint, SharePoint)

• Writing experience with key corporate messages on internal channels, and external public relations platforms e.g. LinkedIn.

• Excellent communication (written, verbal and presentation) skills with a high degree of professionalism

• Proven relationship-building and influencing skills

• Strong organisational and problem-solving abilities with a high level of attention to detail

• Proven ability to work independently and maintain confidentiality

Nice-to-Have Skills & Experience

• Experience in a tech, AI, or start-up/scale-up environment

• Exposure and knowledge of project coordination, PM tools and/or management principles

• Degree in a business-related field

What we offer

• Competitive salary & enhanced pension (based on service)

• Enhanced holiday entitlement increasing with tenure

• Company sick pay & family-friendly leave

• Continuous career development

• Onsite London location with hybrid working options

• Supportive, collaborative work culture

How to Apply

Application requirements: Please submit your CV and complete all application questions listed, to have your application considered. References will be required prior to appointment and candidates must be eligible to work in the country the role requires.

Application deadline: Friday the 29th of August at 1pm (UK).

Timelines: Our hiring team will be continuously reviewing and progressing applications as they are submitted. We receive a high volume of applications, and we will only be able to progress applicants that meet all the essential requirements listed in this description.

Key Information

We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates, regardless of their age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity.

At Trilateral Research, we value privacy and data protection rights. We have a longstanding data protection culture and promote robust ethical standards in data management and research ethics. Please read ourRecruitment Privacy Noticein relation to our recruitment activities before submitting your application to work with us.