Executive Assistant

TMF Group; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A global administrative services provider is seeking an experienced Executive Assistant to support two senior leaders in London. This maternity cover role involves complex diary management, travel coordination, and proactive support. The ideal candidate will have a strong corporate background and excellent organizational skills. The company offers career development pathways and a supportive work environment that balances workplace and home.

Benefits

Pathways for career development

Global learning opportunities

Supportive work environment

Qualifications

• Proven experience supporting senior, C-Suite, or Director-level executives.
• Background in a fast-paced, professional corporate environment.
• Highly organised, detail-oriented, and hardworking.

Responsibilities

• Full ownership of complex, multi-time zone schedules.
• Monitoring, prioritizing, and drafting responses to inbox.
• Planning and booking extensive international travel.

Skills

Diary Management

Inbox Management

Travel Coordination

Expense Management

Document Preparation

Organizational Skills

Communication Skills

Problem-solving

Microsoft Office

Fluency in English

Job description

We never ask for payment as part of our selection process and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.

About TMF Group

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all

Discover the Role

We are seeking an experienced and highly organised Executive Assistant to seamlessly step into this maternity cover role, providing proactive and effective support to two senior leaders. The role requires someone who can take initiative, manage competing priorities, and keep pace with their busy schedules. Both leaders are approachable, professional, and value a collaborative partnership with their EA.

Due to start mid-September this role will include a handover at both the beginning and end of the contract. Due to the nature of the growing business, there may be opportunity for a permanent placement further down the line.

Key Responsibilities

• Diary Management: Full ownership of complex, multi-time zone schedules, proactive and thoughtful planning.
• Inbox Management: Monitoring, prioritising, and drafting responses where appropriate.
• Travel Coordination: Planning and booking extensive international travel, including itineraries and visa arrangements (via Travelperk).
• Expense Management: Collating and reconciling monthly expenses for executives and direct reports.
• Document Preparation: Creating PowerPoint presentations and reports.
• Workflow prioritisation: Maintaining oversight of tasks and proactively flagging potential issues or conflicts.
• Ad hoc Support: Providing additional administrative assistance as required.

Key Requirements

• Proven experience supporting senior, C-Suite, or Director-level executives.
• Background in a fast-paced, professional corporate environment.
• Highly organised, detail-oriented, and hardworking.
• Proactive, thoughtful, and able to anticipate needs.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office applications.
• Resourceful, independent, and effective at solving problems.
• Able to plan ahead, prioritise, and organise effectively.
• Analytical and structured, with the ability to follow and improve processes while maintaining data accuracy and consistency.
• Exceptional attention to detail.
• Fluency in English (both written and spoken) is essential.

What’s in it for you?

Pathways for career development

• Work with colleagues and clients around the world on interesting and challenging work.
• We provide internal career opportunities, so you can take your career further within TMF.
• Continuous development is supported through global learning opportunities from the TMF Business Academy.

Making an impact

• You’ll be helping us to make the world a simpler place to do business for our clients.
• Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work.

A supportive environment

• Strong feedback culture to help build an engaging workplace.
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.

We’re looking forward to getting to know you!