Executive Assistant

Amber Labs; London; Hybrid; GBP 50,000 - 65,000; Full time

Job summary

Amber Labs is seeking a proactive Executive Assistant to support its CEO and Managing Director in London. The ideal candidate will manage complex scheduling, coordinate meetings, and assist in stakeholder communication. This role requires strong organisational skills, discretion, and the ability to thrive in a fast-paced environment.

Benefits

Private medical insurance

Flexible work environment

Company pension plan

25 days annual leave

Access to employee rewards platform

Qualifications

• Proven experience as an Executive Assistant.
• Strong verbal and written communication skills.
• Technological confidence, including use of AI tools.

Responsibilities

• Manage diaries and inboxes for the CEO and MD.
• Coordinate and prepare materials for key meetings.
• Organise domestic and international travel.

Skills

Organisation

Communication

Time Management

Discretion

Emotional Intelligence

Tools

MS Office

Google Workspace

Slack

Job description

Executive Assistant

Salary: £50,000 - £65,000

Location: London, Hybrid Role

The Company:

At Amber Labs, we are a cutting-edge UK and European technology consultancy that prioritises empowering autonomy, promoting experimentation, and facilitating rapid learning to provide exceptional value to our clients. Our company culture is centred around collaboration, where all colleagues, regardless of their role, work together to minimise risk and shorten delivery times. Our team consists of highly-skilled cross-functional consultants, analysts, and support staff.

The Role:

We are looking for a highly organised, proactive, and trusted Executive Assistant to support our CEO and Managing Director (MD). This role will be pivotal in enabling our senior leadership to operate efficiently and focus on high-value work by managing the daily logistics, information flow, and stakeholder coordination around them.

This role is ideal for someone who thrives in a dynamic, fast-paced environment and loves variety. You’ll need to be a strong communicator, comfortable working independently, and naturally solutions-focused. Whether managing diaries or drafting stakeholder briefings, your support will be essential to the effectiveness and impact of the exec team.

You’ll also work closely with the Chief of Staff, COO, and Internal Comms/Marketing team to support leadership rhythm and business cadence, ensuring clear communication and smooth execution across the organisation.

Key Responsibilities:

Diary & Inbox Management

• Manage complex calendars for the CEO and MD, aligning internal/external meetings with business priorities.
• Proactively handle scheduling conflicts and adapt to shifting priorities.
• Support inbox management by flagging urgent messages, preparing executive summaries, and drafting professional replies.

Meeting Support & Briefing Preparation

• Coordinate and prepare materials for key meetings, board calls, and leadership offsites.
• Draft agendas, talking points, and background briefs for stakeholder engagements.
• Attend meetings where needed to capture notes, record actions, and ensure timely follow-up.

Travel, Logistics & Bookings

• Organise domestic and international travel, including flights, accommodation, visas, and ground transport.
• Book venues, restaurants, and office space for internal or client-facing events.
• Prepare detailed travel packs including agendas, briefing documents, and contextual insights.

Information Flow & Stakeholder Coordination

• Act as a gatekeeper and point of contact for executive-level communications.
• Help drive business rhythm by supporting leadership cadences and coordinating with the Chief of Staff and COO.
• Collaborate with the Head of Marketing & Internal Comms on key internal and external communications.

Reporting & Technology Support

• Confidently use generative AI tools to draft content, automate tasks, and improve productivity.
• Conduct light-touch data analysis and present insights using Excel, Monday.com, or similar platforms.
• Build and maintain executive dashboards and reports in a decision-ready format.

Ad Hoc Support & Special Projects

• Provide occasional personal support to the CEO and MD as required.
• Contribute to internal events and team initiatives, and assist with project research or coordination.
• Support delivery of business-critical projects with light-touch project management where appropriate.

About you:

You’re a strong relationship builder, an excellent communicator, and a natural organiser who thrives on being one step ahead. You take pride in your attention to detail and the calm, capable presence you bring to complex or fast-changing situations.

You’ll bring:

• Proven experience as an Executive Assistant, ideally in a fast-paced, dynamic, or entrepreneurial environment.
• Ability to support multiple leaders with discretion, emotional intelligence, and sound judgement.
• Exceptional organisational and time management skills, with a proactive mindset and meticulous attention to detail.
• Technological confidence, including use of AI tools, productivity platforms (e.g. MS Office, Slack, Google Workspace), and dashboards.
• Strong verbal and written communication skills.
• Calm under pressure, resilient, and comfortable operating autonomously with high levels of trust and accountability.

Benefits:

• Join a rapidly expanding start-up where personal growth is a part of our DNA.
• Benefit from a flexible work environment focused on deliverable outcomes.
• Receive private medical insurance through Aviva.
• Enjoy the benefits of a company pension plan through Nest.
• 25 days of annual leave plus UK bank holidays.
• Access Perkbox, a global employee rewards platform offering discounts, perks, and wellness resources.
• Participate in a generous employee referral program.
• A highly collaborative and collegial environment with opportunities for career advancement.
• Be encouraged to take bold steps and embrace a mindset of experimentation.
• Choose your preferred device, PC or Mac.

Diversity & Inclusion:

Here at Amber Labs, we are dedicated to fostering an inclusive and equitable workplace for all. Our commitment to diversity, equality, and inclusion includes:

• Valuing the unique experiences, perspectives, and backgrounds of all employees and creating an environment where everyone feels welcomed, respected, and valued.
• Prohibiting all forms of harassment, bullying, discrimination, and victimisation and promoting a culture of dignity and respect for all.
• Educating all new hires on our Diversity and Inclusion policies and ensuring they are aware of their rights and responsibilities to create a safe and inclusive workplace.

By taking these steps, we are dedicated to building a workplace that reflects and celebrates the diversity of our employees and communities.

At Amber Labs, all employees are required to meet the Baseline Personnel Security Standard (BPSS). Please be advised that, at this time, we are unable to consider candidates who require sponsorship or hold a visa of any type.

What Happens Next?

Our Talent Acquisition Team will be in touch to advise you on the next steps. We have a two-stage interview process for most of our consultants. In certain cases, we may include a third and final stage, which is a conversation with the company Partners.