Executive Assistant

Parkside; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A renowned global organization in London is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This hybrid role demands strong skills in complex scheduling, budget management, and event coordination. The ideal candidate has a minimum of 5 years' experience in executive support and proficiency in Microsoft Office Suite. A dynamic work environment is offered with opportunities to make a significant impact.

Qualifications

• Minimum of 5 years' experience in senior-level executive support.
• Proficiency in English (primary working language).

Responsibilities

• Provide comprehensive support to senior executives.
• Manage complex calendars, including travel arrangements.
• Coordinate extensive event logistics.

Skills

Complex scheduling

Budget management

Event planning

Communication skills

Project management

Tools

Microsoft Office Suite

Job description

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Join a world-renowned, innovative organization in a pivotal role that offers a dynamic work environment, a competitive salary, and the opportunity to make a significant impact. This London-based, hybrid role is designed for experienced executives who thrive in fast-paced, high-demand settings.

Key Responsibilities:

• Administrative Excellence : Provide comprehensive support to senior public and digital policy executives, ensuring seamless day-to-day operations.
• Complex Scheduling : Manage intricate calendars, coordinating both internal and external engagements, including international and domestic travel arrangements.
• High-Level Meeting Management : Efficiently organize and manage internal and external meetings, ensuring all details are meticulously handled.
• Confidentiality and Data Protection : Handle sensitive information with utmost discretion and integrity.
• Event Planning Expertise : Coordinate large-scale events, including offsites, catering, accommodations, and educational materials.
• Team Space Management : Oversee team workspace, including reconfiguration and relocation processes.
• Team Engagement : Drive team activities, from meeting agendas to team-building events, fostering a positive and productive work environment.
• Strategic Coordination : Work closely with business and policy leaders, aiding in the planning and execution of significant meetings and events.
• Project Management : Track and drive key projects to completion, demonstrating exceptional organizational skills.
• Communication Skills : Compile and edit UK written materials, engaging effectively with both internal and external stakeholders.
• Financial Acumen : Manage budget, contracts, and expense processing with precision and attention to detail.
• Global Collaboration : Partner with fellow executive assistants, both locally and internationally, to achieve common goals.

Basic Qualifications:

• Minimum of 5 years' experience in senior-level executive support.
• Proficiency in English (primary working language).

Preferred Qualifications:

• Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Additional EU language proficiency.
• Strong business insight with a knack for identifying and addressing gaps.
• Ability to adapt quickly and maintain composure under pressure.
• Experience in a UK and/or international matrixed organization.
• Background in government or policy stakeholder engagement.
• Familiarity with working across different countries and time zones within a global setting.
• High level of integrity and discretion in handling confidential information.

Top 3 Responsibilities:

• In-depth Calendaring and Scheduling : Handle complex scheduling requirements, including travel arrangements.
• Budget and Contract Management : Oversee financial aspects, including budgeting, contracts, and expense processing.
• Event Logistics Management : Coordinate extensive event logistics, covering offsites, catering, accommodations, and material preparation.

Our client is an equal opportunities employer.

This role offers an exceptional opportunity to contribute to a leading organization, providing significant administrative support at an executive level. If you are looking for a challenging, rewarding position in a world-class environment, we encourage you to apply for this unique opportunity.