Executive Assistant

Knightsbridge Recruitment; London; On-site; GBP 40,000 - 80,000; Full time

Job description

A phenomenally successful FTSE 100 company is looking for a calm, highly professional and reliable Senior EA to support their charming, sporty CFO. The role is based in Mayfair, 4 days in the sensational offices with its own gym, and 1 day working from home. There are 17,000 people employed worldwide with 20 people in the head office in Mayfair, 4 of which are EAs who all support each other when needed. The environment is very collaborative and exceptionally friendly, they work hard but make sure they bring some fun into their working day too.

The right candidate for this fantastic role will have worked for a FTSE listed company.

Responsibilities

• Administrative support to the CFO and ad-hoc to the COS (including managing daily calendars, scheduling meetings, and coordinating travel arrangements).
• Act as a gatekeeper and manage the CFO’s time effectively, prioritising tasks and appointments based on urgency and importance.
• Manage complex diary scheduling, coordinating multiple calendars across time zones.
• Manage international travel and itineraries, ensuring smooth logistics for meetings, accommodations, visas and transport.
• Handle all incoming communications, including emails and phone calls, and prioritise urgent requests.
• Prepare and edit documents, presentations, reports, and spreadsheets for internal and external use.
• Ensure the CFO is well-prepared for all meetings by collating materials in advance.
• Coordinate logistics for conferences, off-site meetings, and executive team events.
• Handle confidential information, documents, and communication with the highest level of discretion and professionalism.
• Liaise with internal stakeholders, including board members, senior executives, and department heads, as well as external stakeholders such as investors, auditors, regulators, and advisors.
• Manage communication between the CFO’s office and other departments, ensuring that information is relayed efficiently and professionally.
• Process and track the CFO’s expenses and reimbursements using Concur following company policies and timelines.
• Process invoices by acquiring necessary approval signatures and ensuring timely submission.
• Liaise with investor relations and coordinate investor relations activities.
• Assist in organising finance-related events, conferences, and off-site meetings.
• Collaborate with other EAs and project teams to ensure alignment and effective support for key initiatives.
• Handle ad hoc troubleshooting requests from the CFO to resolve day-to-day issues to maintain a smooth workflow.

Candidate Requirements

• Solid experience as a Senior EA in a FTSE listed company, ideally supporting a CFO but not essential.
• Degree educated or degree calibre.
• Well-presented and polished.