Executive Assistant

Capgemini UK; London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading company in technology transformation is seeking an Executive Assistant for its London office. You will provide comprehensive support to executives, manage multiple diaries, and coordinate various meetings while enjoying a hybrid work environment and fostering an inclusive culture.

Benefits

Flexible working arrangements

Training and development opportunities

Inclusive workplace culture

Qualifications

• Experience in a professional business support role.
• Excellent proficiency in Microsoft Office applications.
• Calm under pressure and managing difficult situations.

Responsibilities

• Comprehensive diary management and scheduling of meetings.
• Monitoring and organizing client and internal meetings.
• Preparation and logistics for team meetings.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Flexibility

Tools

Outlook

Microsoft Word

PowerPoint

Excel

Job description

Job Title:Executive Assistant

About the job you're considering

Based in a busy environment in St Paul’s, you will be providing in-depth executive support to a member of the Business Unit Executive Board plus another VP. You will be working alongside other executive assistants, some based in St Paul’s and some remotely.

Hybrid working:The places that you work from day to day will vary according to your role, your needs, and those of the business; it will be a blend of Company offices, client sites, and your home.
Requirement to be in the London office a minimum of 3 days per week.
If you are successfully offered this position, you will go through a series of pre-employment checks, including:
identity, nationality (single or dual) or immigration status, employment history going back 3 continuous years, and unspent criminal record check (known as Disclosure and Barring Service)

Your role

• Comprehensive diary management to ensure productive time usage and regular scheduling of meetings, accommodating multiple diaries and often various time zones.
• Monitoring and organisation of client and internal meetings and conference calls.
• Preparation and logistical facilitating of team meetings, both internal and external where required.
• Itinerary planning to ensure seamless logistics to maximise exposure to clients or partners, whilst identifying the most convenient and cost-effective travel options.
• Proactive handling of mail box and delegation to team when required.
• Liaison with external clients and partners and their offices to promote a good relationship and ensure desired access.
• Co-ordinating visa applications and other related travel documents.
• Monitoring and entering of expenses, timesheets and invoices using online systems.
• Set up and maintenance of internal distribution and contact lists alongwith general administration duties.

You can bring your whole self to work. At Capgemini, striving for equity, diversity, and inclusion is part of everyday life, and will be part of your working reality. We have built an inclusive and welcoming environment, for everyone.

Your skills and experience

• Experience in a professional business support role
• Flexible approach with excellent organisational and time management skills
• Good communication and team working skills, with ability to maintain confidentiality at all times
• Professional approach with ability to prioritise work efficiently with clarity on delivery expectations.
• Calm under pressure and managing difficult situations.
• Excellent proficiency of Outlook, Microsoft Word, PowerPoint and Excel
• Good attention to detail
• Numerate

Desirable:

• Experience of global diary management, incorporating various time zones
• Experience of using online procurement and timesheet systems
• Event organisation experience

What does ‘Get The Future You Want' mean for you?

You will be empowered to explore, innovate, and progress. You will benefit from Capgemini’s ‘learning for life’ mindset, meaning you will have countless training and development opportunities from thinktanks to hackathons, and access to 250,000 courses with numerous external certifications from AWS, Microsoft, Harvard ManageMentor, Cybersecurity qualifications and much more.
You’ll be bringing your unique skills and perspectives to the team, inspiring and taking inspiration from your teammates as you unlock value in everything you do. You’ll be joining a professional community of experts, who have got your back and will support you, every step of the way.
You will be encouraged to have a positive work-life balance. Our hybrid-first way of working means we embed hybrid working in all that we do and make flexible working arrangements the day-to-day reality for our people. All UK employees are eligible to request flexible working arrangements.

Why you should consider Capgemini

Growing clients’ businesses while building a more sustainable, more inclusive future is a tough ask. But when you join Capgemini, you join a thriving company and become part of a diverse collective of free-thinkers, entrepreneurs, and industry experts. A powerful source of energy that drives us all to find new ways technology can help us reimagine what’s possible. It’s why, together, we seek out opportunities that will transform the world’s leading businesses. And it’s how you’ll gain the experiences and connections you need to shape your future. By learning from each other every day, sharing knowledge, and always pushing yourself to do better, you’ll build the skills you want. And you’ll use them to help our clients leverage technology to grow their business and give innovation that human touch the world needs. So, it might not always be easy, but making the world a better place rarely is.

About Capgemini

Capgemini is a global business and technology transformation partner, helping organisations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fuelled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2024 global revenues of €22.1 billion.