Executive Assistant

Berkley; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company in the Insurance sector is seeking an Executive Assistant to support its Executive Team. The ideal candidate is proactive, detail-oriented, and possesses exceptional organisational and communication skills. Responsibilities include managing schedules, preparing reports, and facilitating communication across departments. This role offers an opportunity to participate in strategic initiatives and provide mentorship to junior staff members.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Experience in the Insurance sector.
• Ability to handle multiple tasks and prioritise effectively.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Assist in preparing reports, agendas, and presentations.
• Serve as liaison between the executive team and stakeholders.

Skills

Organisational skills

Communication skills

Analytical skills

Tools

Microsoft Office Suite

Job description

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The Executive Assistant will play a crucial role in supporting key underwriting Executive Team members, ensuring efficient administrative support, operations and driving strategic initiatives. This role requires a proactive, detail-oriented professional with exceptional organisational and communication skills.

Executive Support:

• Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
• Assist in the preparation of reports, agendas, presentations and minutes for meetings.
• Review, analyse and summarise underwriting documents, reports and correspondence. Provide insights and recommendations based on the analysis.
• Complete monthly expense reports.
• Event management.

Operational Management:

• Project Management: assist in the planning and execution of projects and initiatives. Track progress and ensure deadlines are met.
• Conduct research and provide insights to support decision-making processes.

Communication and Liaison:

• Serve as a liaison between the executive team and internal/external stakeholders.
• Facilitate communication and collaboration across departments.
• Represent the executive in meetings and events as needed.

Leadership and Mentorship:

• Provide guidance and mentorship to junior staff members.
• Foster a positive and collaborative work environment.

Proactive Initiative:

• Anticipate the needs of the executive team and address them proactively.
• Identify opportunities for improvement and take the initiative to implement solutions.

Stay ahead of industry trends and provide recommendations to enhance administrative performance.

Qualifications

• Proven experience as an Executive Assistant, Chief of Staff, or similar role.
• Proven work experience in the Insurance sector.
• Strong organisational and time management skills.
• Ability to analyse and interpret complex documents and data.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritise effectively.
• Proficiency in Microsoft Office Suite and other relevant software.
• High level of discretion and professionalism.
• Demonstrated ability to take initiative and act proactively.

Desirable: undertaken introduction to insurance exams.