Executive Assistant

Healf; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

Healf, a forward-thinking health-tech company, is seeking an Executive Assistant to the CEO. This role requires a proactive and highly organized individual to manage diverse responsibilities, enhancing operational efficiency. Candidates should be adaptable, communicative, and ready to support a fast-paced environment while contributing to a transformative mission in wellbeing.

Qualifications

• Strong organizational skills for managing multiple priorities.
• Fast execution with high-quality output.
• Excellent communication skills for stakeholder management.

Responsibilities

• Manage the CEO’s calendar and scheduling efficiently.
• Draft and manage correspondence on behalf of the CEO.
• Conduct research to support business decisions.

Skills

Proactive ownership

Organisational skills

Communication

Research & problem-solving

Confidentiality

Education

Previous experience supporting a CEO or executive

Familiarity with productivity tools

Tools

Google Suite

Notion

Slack

Job description

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Healf was founded by two brothers - Max and Lestat - with a relentless drive to reshape health and wellness.

Their journey has been fuelled by hard work, intensity, and a commitment to build something transformative.

Like all of us, they’re here to make a lasting impact.

Build the future of Wellbeing. Create your life’s best work.

If a new healthcare system was built today, it wouldn’t resemble the reactive, fragmented system we see now. It would be proactive, personalised, and focused on prevention - not treatment. It would be designed to optimise human potential, and rooted in holistic wellbeing. This is the healthcare we’re creating - digital-first, tech-powered, with a seamless experience as innovative as Tesla, and an impact on culture as profound as Nike’s. At Healf, we’re not just imagining this future - we’re building it.

Our vision

Public wellbeing is at a crossroads. Chronic diseases account for 86% of deaths in Europe, yet the healthcare system isn’t designed to provide the preventative, deeply personal care people need. At Healf, our mission is bold: to empower wellbeing through the tools and rituals that allow you to regain control over your mind, body, and spirit.

Our method is rooted in curation - sourcing the best global brands and products to create a world-class experience - and innovation, where our revolutionary Healf Zone platform redefines personalised wellbeing.

Our bold approach is backed by visionary investors, including those who backed other pioneering brands such as Alo Yoga, Cult Beauty, Innocent Smoothies, and Soho House. Like us, they see that Healf is not just a business, but a movement - a generational opportunity to redefine what it means to be well.

Who we’re looking for

As a next-generation health-tech company on a mission to empower wellbeing with the world’s best products, we’re looking for A+ players - insanely talented, ambitious, and hard-working individuals ready to build the future of wellbeing with us. If you’re excited by challenges, dream big, and want to do your life’s best work, we want to hear from you.

About the role

We are looking for a highly proactive, detail-oriented, and resourceful Executive Assistant (EA) to the CEO who thrives in a fast-paced environment. This role requires someone who can anticipate needs, take full ownership of tasks, and operate with efficiency and discretion. The ideal candidate will be a strong communicator, highly organised, and capable of managing a wide range of business and personal responsibilities.

If you are someone who takes initiative, enjoys problem-solving, and can seamlessly support a high-performing CEO, we’d love to hear from you!

Key Responsibilities

1. Executive & Strategic Support

Manage and optimise the CEO’s calendar, ensuring time is spent on high-impact activities.

Act as a gatekeeper for meeting requests, prioritising and scheduling engagements efficiently.

Prepare meeting materials, take notes, and track follow-ups to ensure seamless execution.

Proactively identify and resolve scheduling conflicts.

2. Communication & Relationship Management

Draft, refine, and manage correspondence on behalf of the CEO, including emails and internal communications.

Manage outreach efforts, ensuring strong engagement with key stakeholders, partners, and industry contacts.

Maintain a structured system to track relationships and follow up on key conversations.

Handle internal and external communication with professionalism and discretion.

3. Research & Special Projects

Conduct research to support business decisions, partnerships, or strategic initiatives.

Summarise findings into clear, actionable insights for the CEO.

Support business development efforts by identifying and reaching out to potential contacts.

4. Operational & Administrative Management

Handle travel arrangements, event coordination, and logistics for both domestic and international engagements.

Oversee expense reporting, invoices, and other administrative tasks to streamline operations.

Implement systems and processes to improve efficiency in the CEO’s workflow.

5. Personal Support (As Needed)

Assist with personal scheduling and appointments.

Coordinate travel, accommodations, and reservations for both business and personal trips.

Manage personal errands and administrative tasks that help free up the CEO’s time.

Who you are

Proactive ownership & initiative – Able to anticipate needs and take action without waiting for instructions.

Strong organisational skills – Highly structured, with the ability to manage multiple priorities simultaneously.

Fast execution with high-quality output – Works efficiently while maintaining a high standard of accuracy and professionalism.

Excellent communication & stakeholder management – Able to handle high-level correspondence and build strong relationships.

Research & problem-solving skills – Quick to gather insights, analyse information, and provide solutions.

Confidentiality & discretion – Handles sensitive business and personal matters with the highest level of professionalism.

Nice-to-Haves:

Previous experience supporting a CEO, executive, or entrepreneur in a fast-paced environment.

Experience in a fast-paced, high-ownership environment

Experience in cold outreach, networking, or relationship management

Familiarity with productivity tools (Google Suite, Notion, Slack, etc.).

Strong writing skills for drafting high-quality emails and communications.

Comfortable working with minimal guidance and adjusting to evolving priorities.

Do your life’s best work: At Healf, you’ll tackle meaningful challenges that drive real impact.

A+ talent only: We hire for potential over experience. Raw talent, obsessive curiosity, and grit matter more than years of experience. At Healf, you’ll work alongside some of the brightest, most driven individuals in the industry - people who raise the bar every single day.

Energised by what we do: Building something that matters is never easy, but it’s deeply rewarding. We love what we’re creating, and it fuels us to work hard and go above and beyond - not because we have to, but because we want to.

Be a builder: This isn’t a cog-in-the-machine kind of role. You’ll have ownership, autonomy, and the chance to shape the future of Healf alongside a team that never settles for mediocrity.

Learn from the best: Work alongside entrepreneurial founders and a mission-driven team, with mentorship that helps you grow into the best version of yourself.

About us

At Healf, we’re not just a company - we’re a movement. Founded by two brothers whose own wellbeing journeys inspired our mission to empower others, Healf is built on grit, determination, and a shared understanding of the power of wellbeing.

Our culture is grounded in four commandments that define how we work and win:

1. We Work Harder Than Anyone Else: Building something that improves lives takes long hours, grit, and sacrifice - but we thrive on it. We all feel energised by what we’re building.

2. Never Settle: We challenge the status quo and push ourselves to be better every day. We never settle for mediocrity or the idea that something can’t be done.

3. Obsession Over Talent: Talent alone isn’t enough - relentless curiosity and a drive to grow set us apart.

4. The Healf Lifestyle: We live what we preach - our personal commitment to wellbeing fuels our professional productivity.

With Healf Zone on the horizon, we’re entering the next phase of our journey: closing the loop on health with personalised, preventative care that unlocks longevity and optimised wellbeing. This is your chance to help build something that’s not only extraordinary, but a first of its kind.