Executive Assistant

Arthur Recruitment; London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading insurance brokerage is seeking an exceptional Executive Assistant to support senior leadership in London. The ideal candidate will manage complex calendars and provide project support while thriving in a dynamic environment. This role demands strong organisational skills and a proactive approach, offering a great opportunity to grow within a high-performing team.

Qualifications

• Strong experience as an EA or PA, ideally within insurance or financial services.
• Proven ability to manage complex, high-volume diaries.
• Solid project coordination experience.

Responsibilities

• Manage complex and frequently changing calendars for the CEO.
• Support on key business projects, create reports, and ensure follow-through.
• Act as the main point of contact for internal and external stakeholders.

Skills

Organisational skills

Multitasking

Communication

Project coordination

Microsoft Office

Job description

I'm currently working with a well-established, high-performing insurance brokerage that is seeking an outstanding Executive Assistant to support senior leadership. This is a fantastic opportunity for a proactive and highly organised EA with experience in complex diary management and project coordination, ideally within the financial or professional services sectors.

About the Role:

This is not your average EA role. The successful candidate will be instrumental in handling constantly shifting priorities, managing complex diaries and providing hands-on support with key internal projects. If you're someone who thrives in a dynamic environment and enjoys being one step ahead, this could be a perfect fit.

Key Responsibilities Include:

• Managing complex and frequently changing calendars for the CEO
• Supporting on key business projects, tracking actions, creating reports, and ensuring follow-through
• Acting as the gatekeeper and main point of contact for internal and external stakeholders
• Preparing documentation including reports, briefings, and presentation materials
• Attending meetings where needed, taking minutes, and following up on action items
• Maintaining strict confidentiality and managing sensitive information with discretion

What We’re Looking For:

• Strong experience as an EA or PA, ideally within insurance, financial services, or a fast-paced corporate setting
• Proven ability to manage complex, high-volume diaries with precision
• Exceptional organisational and multitasking skills
• Confident communicator, able to liaise effectively at all levels
• Solid project coordination experience with a proactive, solution-focused mindset
• Strong Microsoft Office skills (especially Outlook, PowerPoint, Word, Excel)
• Professional, calm under pressure, and able to think ahead

If you’re a polished and dependable Executive Assistant ready to support at a strategic level while keeping the day-to-day running seamlessly, then please do apply!