Executive Assistant

ConvaTec Inc.; London; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

A global medical solutions company in London is seeking an experienced Executive Assistant to support the Executive Vice President of Quality & Operations. The role involves managing schedules, coordinating travel, and executing strategic communications, while maintaining confidentiality. Candidates should possess over 6 years of relevant experience and a degree. The position offers a hybrid working structure and the opportunity to make a significant impact in a transformative environment.

Benefits

Hybrid work model

Training and development opportunities

Qualifications

• 6+ years C-suite level Executive Assistant experience.
• Ability to manage sensitive matters with discretion.
• Strong autonomy and proactive approach.

Responsibilities

• Manage scheduling for the Executive Vice President of Quality & Operations.
• Handle complex executive travel logistics planning.
• Support communication and collaboration within the team.

Skills

C-suite level Executive Assistant experience

Decision-making skills

Communication skills

Ability to think strategically

Knowledge of Concur, SAP, Workday

Education

Degree / diploma level

EA related accreditation and CPD

Tools

Microsoft Office

Concur

SAP

Workday

Job description

About Us
Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in Advanced Wound Care, Ostomy Care, Continence Care, and Infusion Care. With more than 10,000 colleagues, we provide our products and services in around 90 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. Convatec’s revenues in 2024 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more please visit http://www.convatecgroup.com

About the role:

C-suite level support to the Executive Vice President of Quality & Operations and the Global Quality and Operations (GQO) leadership team. Proactive, thoughtful, and appropriately prioritized management of Executive Vice President of Quality & Operations‘ schedule; requires understanding of both company and GQO strategy and priorities and the ability to keep an agile and flexible mindset with day-to-day tasks. Broad reach across the company including with Board of Directors and Convetec Executive Leadership Team (CELT) and requires close working relationships with the global operations network as well as all corporate functions.

Your key duties and responsibilities:

• All matters relating to CELT member’s time management and logistics, with a deep understanding of priorities to enable the team to fulfil all objectives.
• As the voice of the GQO office, must be conversant and knowledgeable about our corporate objectives and be able to manage and prioritize a demanding workload with minimal direction – must be highly autonomous with a proactive and holistic approach.
• Manage sensitive matters with total discretion and ensure confidentiality is respected within the team.
• Complex executive travel logistics planning, subsequent expense reporting, and overseeing adherence to policies across the global team.
• Manage multiple calendars, competing priorities and complex schedules across all time zones.
• Compile, track and follow up on actions related to Key Performance Indicators (KPIs) and strategic initiatives.
• Research, plan and execute large-scale events - excellent negotiating skills and ability to interact effectively with suppliers. Manage all offsite meetings and event s. Seek opportunities for simplification for the team, saving time and costs.
• Manage GQO master calendar, in alignment with corporate calendar, and related governance.
• Support compliance and the rollout of new processes and tools by training colleagues and being an early adopter and role model.
• Collaborate with Corporate Affairs team on GQO communications and media.
• Collaborate with Company secretariat function on Board meeting prep.
• Collaborate with CELT and CELT Executive Assistants, advise colleagues on related policies, and provide ad hoc support for other GQO LT members.
• Responsible for all GQO announcements and communications – crafting and editing announcements and assigning timelines; key stakeholders include Corporate Affairs, Business Unit Presidents, and cross-functional Vice Presidents.
• Coach and support team of GQO administrators - host collaboration meetings to offer training and guidance, explaining our policies and our corporate strategy, promoting, and living our values and managing any difficulties or disputes. Ensure that the team is inclusive and accessible, and that it contributes positively to our values.

Skills & Experience:

• 6+ years C-suite level Executive Assistant experience.
• Skilled in spotting efficiencies, regularly sharing best practice and implementing time or cost-efficient practices.
• Build networks and relationships across the wider organization, and understand interconnectivity and complexities, a trusted member of the GQO leadership team.
• Possess quick decision-making skills, diplomacy, tact, discretion, sensitivity, exceptional communication skills.
• Ability to think strategically and holistically, work with autonomy.
• Takes responsibility for further self-learning, seeks development opportunities.
• Fully conversant with Concur, SAP, Workday, FirstUp, comms software. Superuser Microsoft office and related apps.

Attributes:

• Highly motivated, calm and composed under pressure
• One-team ethic, exemplary values and behaviours, the ability to exercise sound and balanced judgment in all situations.

Qualifications/Education:

• Degree / diploma level.
• EA related accreditation and CPD.

Travel Requirements:

• Position may involve travel up to 10% of the time. Most trips may include overnight travel.

Working Conditions:

• This role may be based in London with a hybrid working structure depending on business needs.

Special Factors:

• Represent the executive office, consistently demonstrating exemplary values and behaviours.
• Flexible to travel Flexible outside normal working hours to match executive travel and time zone changes.
• Contactable outside of working hours and weekends.

Ready to join us?

At Convatec, we’re pioneering trusted medical solutions to improve the lives we touch. If you’re ready to make a real impact, apply today and help us bring our Forever Caring promise to life.

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Beware of scams online or from individuals claiming to represent Convatec

A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.

If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at [e-mail] .

Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives

Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Already a Convatec employee?

If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!

About Us

Convatec is changing. We’re transforming our business, fueled by a fierce determination to improve the lives of millions more customers around the world.

Our shared focus, and the sheer drive of our people, are giving us real momentum. They’re also making us a uniquely invigorating place to work. Join us and, whatever your role, you’ll be pushed and challenged every day. You’ll be supported too, empowered to spark and drive change where it matters most.

We have a uniquely dynamic, sometimes demanding environment. But if you’re motivated, and as focused on delivering for patients as we are, it’ll bring the very best out in you. You’ll never stand still. And you might just make the biggest impact of your entire career.