Executive Assistant

Cityscape Recruitment; London; On-site; GBP 55,000 - 65,000; Full time

Job summary

A leading recruitment firm seeks an Executive Assistant to support Directors in London. The role involves diary management, coordinating meetings, and ensuring smooth communication across various teams while handling sensitive information with discretion. This position offers a competitive salary and opportunities for professional growth within a dynamic environment.

Benefits

23 days annual holiday

Collaborative team environment

Opportunities for professional development

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Exceptional organisational and multitasking skills.
• Confident, polished communicator—both written and verbal.

Responsibilities

• Provide comprehensive diary and inbox management for the Directors.
• Coordinate internal and external meetings, appointments, and events.
• Handle confidential documents and business-sensitive information with discretion.

Skills

Organisational skills

Multitasking

Written communication

Verbal communication

Discretion

Tech-savviness

Tools

MS Office

Cloud-based tools

Job description

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The Role
As Executive Assistant, you’ll play a key role in the smooth running of the business. You will provide proactive, high-level administrative support to our Directors, helping them manage their time, communication, and strategic priorities. You’ll also be a trusted liaison between departments, clients, and collaborators, ensuring that the right information flows efficiently across the business.

Key Responsibilities

Provide comprehensive diary and inbox management for the Directors

Coordinate internal and external meetings, appointments, and events

Prepare agendas, take minutes, and follow up on action items

Support project tracking and client communications

Handle confidential documents and business-sensitive information with discretion

Assist with HR, office management, and occasional personal tasks as needed

Liaise with clients, suppliers, and senior stakeholders in a professional manner

Organise travel, accommodation, and schedules for site visits and industry events

REQUIREMENTS

About You
You’re calm under pressure, resourceful, and take pride in being two steps ahead. Whether juggling multiple priorities or safeguarding the day-to-day rhythm of senior leadership, you thrive in a role that demands initiative, integrity, and exceptional attention to detail.

Proven experience as an Executive Assistant or in a similar role

Exceptional organisational and multitasking skills

Confident, polished communicator—both written and verbal

High level of discretion and professionalism

Tech-savvy, with proficiency in MS Office and cloud-based tools

Familiarity with the property, construction, or design sector (desirable but not essential)

London-based, with knowledge of the super-prime residential landscape (a plus)

REWARDS AND BENEFITS

Salary up to £65,000 per annum (dependent on experience)

23 days annual holiday (plus bank holidays)

A collaborative and dynamic team environment

Exposure to some of the most prestigious residential projects in London

Opportunities for professional development and long-term growth