Executive Assistant

Railpen; London; Hybrid; GBP 30,000 - 60,000; Full time

Job description

Executive Assistant

We have an exciting opportunity for an Executive Assistant to join our Benefits Business Solutions team, as the Executive Assistant to our Chief Officer Benefits on a permanent basis based in our Darlington office (hybrid based).

Who we are

Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established pension funds.

Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.

To learn more about Railpen including our values, culture and purpose, visit our LinkedIn Life page here.

The role

The purpose of this role is to partner with the Chief Officer Benefits, providing full executive assistant support including expense management, diary management, tracking action items, document management and project support. This role will play an active part within the assistant community and will work collaboratively with the wider assistants across Railpen.

The person

We are looking for someone with demonstrable experience of providing executive support to an Excom member. You will have the ability to manage conflicting priorities whilst maintaining composure, be confident in using your creative diary management and influencing skills to ensure the most effective and productive use of time and demonstrate a high level of attention to detail in everything you do. You will be an integral member of the team facilitating team cohesion, for example by organising team offsites and supporting the Senior Leadership Team meetings.

This is a fast-paced and challenging role and will require excellent organisational, relationship building and communication skills alongside self-awareness and the ability to always be one step ahead. Your focus will be to ensure the senior leaders are best supported to allow them to deliver on their priorities, while upholding and championing Railpen’s values and purpose.

The successful candidate will be confident, decisive, demonstrate a willingness to question and challenge. You will be organised, proactive and assertive while remaining calm and approachable. You will need to be able to quickly get to grips with the business area and able to use your emotional intelligence to get the best out of colleagues and stakeholders in any situation.

Our values of integrity, community and alignment are the guiding principles that influence our behaviour. They help us make decisions and shape our relationships with others. They’re what we stand for. You will actively demonstrate our values, helping to create a safe environment, to place the needs of the community above oneself and, through a culture of ‘fair challenge’, align to the best interests of our members.

What we can offer you

Rewarding you:

• A competitive salary

• 28 days annual leave plus bank holidays

• Generous annual bonus plan

• We provide membership of the Railways Pension Scheme, a Defined Benefit arrangement under which you get a pension for life and a lump sum when you retire, based on your length of service and pay

• 4x Life Assurance cover

• Colleague referral scheme

Health & Wellbeing:

• Employee assistance programme

• Health cash plan

• Eye care vouchers

• Flu vaccination

Lifestyle:

• We support hybrid and flexible working along with very generous family leave including 12 months full pay maternity leave and 6 months full pay paternity leave

• Buy and sell holidays

• Give as you earn scheme

• Paid volunteering days

• Flexible half days leave

• Electric vehicle leasing

• Cycle to work scheme

Next Steps

Please apply for the apply button or visit Careers Page by 21st April 2025.

Railpen is committed to creating an inclusive and diverse environment; we value diversity and welcome people from all backgrounds and walks of life.