Executive Assistant

Proactive.IT Appointments; London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A corporate support firm in London seeks an experienced Executive Assistant to provide dedicated support to the Head of Digital Engineering and the Management Team. This role requires over 5 years of experience, excellent diary management, and proven skills in communication and organisation. The ideal candidate will have strong IT proficiency and experience in the financial services industry. This position plays a crucial role in ensuring smooth operations and highly organized support.

Qualifications

• 5+ years of experience as an Executive Assistant in a corporate environment.
• Ability to interact effectively with Senior Management.
• Experience managing sensitive information and complex schedules.

Responsibilities

• Provide high-level executive assistance to the Head of Digital Engineering and Management Team.
• Manage complex diary coordination and prioritise meetings.
• Handle confidential information with discretion.

Skills

Diary management

Meeting coordination

Communication skills

Organisational skills

IT skills (MS Office)

Education

Degree or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

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We are looking for a highly organised and proactive Executive Assistant to provide dedicated corporate support to the Head of Digital Engineering, as well as the wider Management Team. This role plays a key part in ensuring smooth day-to-day operations, supporting strategic objectives, and representing the department across the broader organisation.

The ideal candidate will have significant experience as an Executive Assistant in a corporate environment, with excellent diary management, meeting coordination, communication, and organisational skills. Prior experience supporting Managing Director or C-Suite level executives is highly desirable.

Key Responsibilities:

• Provide high-level executive assistance to the Head of Digital Engineering Services and Solutions and the department’s Management Team.
• Manage complex diary coordination, prioritise meetings, and ensure all necessary papers and materials are prepared in advance.
• Act as meeting host, timekeeper, and liaison for both internal and external stakeholders.
• Coordinate high-profile events, departmental Town Halls, and visits from senior leaders and international colleagues.
• Handle confidential information with discretion and manage sensitive queries efficiently.
• Monitor executive inboxes, prioritise correspondence, and ensure timely responses.
• Arrange detailed travel itineraries, including flights, hotels, visas, and transport, while managing expenses and leave requests.
• Prepare high-quality reports, presentations, and committee papers, ensuring accuracy and attention to detail.
• Take minutes and track actions from Management Team meetings, ensuring follow-up and progress updates.
• Support department onboarding for new starters and maintain office organisation and supplies.
• Serve as the first point of contact for business administration queries, establishing strong rapport with senior executives, peers, and visitors.

Skills & Experience:

• 5+ years of Executive Assistant experience in a corporate environment.
• Proven ability to interact effectively with Senior Management.
• Experience managing sensitive information and complex schedules.
• Strong IT skills, including advanced MS Office (Word, Excel, PowerPoint, Outlook).
• Degree educated or equivalent.
• Financial Services industry experience.
• Previous support to Managing Director or C-Suite level executives.

Executive Assistant

Due to the volume of applications received for positions, it will not be possible to respond to all applications and only applicants who are considered suitable for interview will be contacted.

Proactive Appointments Limited operates as an employment agency and employment business and is an equal opportunities organisation