Executive Assistant

WR Berkley; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support key executives in the insurance sector. This role is essential for providing top-notch administrative support, managing complex schedules, and facilitating communication across teams. The ideal candidate will possess exceptional organisational skills and a keen ability to analyze and summarize important documents. This position offers a unique opportunity to drive strategic initiatives and enhance operational efficiency within a dynamic environment. If you thrive in a fast-paced setting and are ready to take the lead in supporting executive functions, this role is perfect for you.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong organisational and time management skills are essential.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel.
• Assist in preparing reports, presentations, and meeting minutes.

Skills

Organisational Skills

Communication Skills

Analytical Skills

Time Management

Proactive Initiative

Education

Experience as Executive Assistant

Experience in Insurance Sector

Introduction to Insurance Exams (Desirable)

Tools

Microsoft Office Suite

Job description

Responsibilities

The Executive Assistant will play a crucial role in supporting key underwriting Executive Team members, ensuring efficient administrative support, operations and driving strategic initiatives.This role requires a proactive, detail-oriented professional with exceptional organisational and communication skills.

Executive Support:

• Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
• Assist in the preparation of reports, agendas, presentations and minutes for meetings.
• Review, analyse and summarise underwriting documents, reports and correspondence. Provide insights and recommendations based on the analysis.
• Complete monthly expense reports.
• Event management.

Operational Management:

• Project Management: assist in the planning and execution of projects and initiatives. Track progress and ensure deadlines are met.
• Conduct research and provide insights to support decision-making processes.

Communication and Liaison:

• Serve as a liaison between the executive team and internal/external stakeholders.
• Facilitate communication and collaboration across departments.
• Represent the executive in meetings and events as needed.

Leadership and Mentorship:

• Provide guidance and mentorship to junior staff members.
• Foster a positive and collaborative work environment.

Proactive Initiative:

• Anticipate the needs of the executive team and address them proactively.
• Identify opportunities for improvement and take the initiative to implement solutions.

Stay ahead of industry trends and provide recommendations to enhance administrative performance.

Qualifications

• Proven experience as an Executive Assistant, Chief of Staff, or similar role.
• Proven work experience in the Insurance sector.
• Strong organisational and time management skills.
• Ability to analyse and interpret complex documents and data.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritise effectively.
• Proficiency in Microsoft Office Suite and other relevant software.
• High level of discretion and professionalism.
• Demonstrated ability to take initiative and act proactively.

Desirable: undertaken introduction to insurance exams.