Executive Assistant

The Arch Company; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading commercial space provider in London seeks an Executive Assistant to support the CEO and Property Director. This role involves comprehensive administrative tasks, event planning, and managing a small team. Ideal candidates will have 3+ years of executive support experience, exceptional organizational skills, and proficiency in Microsoft Office. The company values diversity and encourages applicants from all backgrounds.

Benefits

Comprehensive benefits package

Flexible working arrangements

Qualifications

• 3+ years of experience in an administrative or executive support role.
• Previous experience in a FTSE 250 company or similar.
• Exceptional organisational and time management skills.

Responsibilities

• Manage the CEO and the Property Director's schedule and travel arrangements.
• Act as primary point of contact for internal and external stakeholders.
• Prepare and edit reports, presentations, and other documents.

Skills

Organisational skills

Communication skills

Problem-solving skills

Microsoft Office Suite

Job description

ROLEPURPOSE

The Executive Assistant provides comprehensive administrative support to the CEO and the Property Director, ensuring efficient operations and effective communication within the organisation. This role encompasses a wide range of responsibilities typical of an Executive Assistant, including designing and coordinating internal and external events as required, and overseeing a team of two. Exceptional organisational skills are essential to prioritise tasks, manage multiple projects simultaneously, and maintain a high level of professionalism in all interactions

KEY ACCOUNTABILITIES

• Administrative Support: Manage the CEO and the Property Director’s s calendar, schedule meetings, and coordinate travel arrangements for the Executive Team.
• Communication: Act as the primary point of contact for internal and external stakeholders; handle correspondence and inquiries with professionalism and discretion.
• Documentation: Prepare and edit reports, presentations, and other documents; maintain organised filing systems.
• Project Management: Assist in the planning and execution of special projects; track progress and follow up on action items.
• Meeting Coordination: Organise and prepare materials for Exec meetings; take minutes and ensure timely distribution.
• Office Management: Oversee the team responsible for daily operations of the office, ensuring a productive work environment; manage office supplies and equipment.
• Event Coordination: Plan and coordinate external events as needed, ensuring all logistical details are handled efficiently.
• Team Oversight: Supervise and support a team of two, fostering a collaborative and productive work atmosphere.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

KNOWLEDGE,SKILLSAND EXPERIENCE

• 3+ years of experience in an administrative or executive support role.
• Previous experience in a FTSE 250 company or similar
• Exceptional organisational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

ABOUT US

The Arch Company offers more commercial space for small and medium-sized businesses to rent than any other provider in the UK, supporting thousands of business owners who play a vital role in the UK economy. Established in 2019, our spaces are deeply connected to the rich history and heritage of the railway. Our portfolio spans 24.8 million sq. ft. and includes 5,300 properties, such as railway arches, former station buildings, and parcels of land, many situated in prime urban locations.

Our mission is to create environments where businesses can thrive. As a values-led company, we are dedicated to accountability, making a positive impact, fostering strong business practices, and unlocking potential. We play a crucial role in local economies by supporting job creation and driving economic growth. Backed by our shareholder, Blackstone Property Partners, we have ambitious plans to invest £200 million to revitalize 1,000 previously empty and derelict spaces by 2030 as part of our 'Project 1000' initiative.

Through our ESG Strategy we are committed to fostering a diverse, inclusive, and equitable workplace. We are a member of Real Estate Balance, who help us benchmark ourselves within the industry, and we have a staff DE&I Board to champion DE&I in the company. We are open to flexible working arrangements and offer a comprehensive benefits package, as outlined above.

We believe that our differences make us stronger, and we're committed to providing everyone with a fair chance at success, no matter where they come from or who they are. If you're excited to be part of a company that champions diversity and inclusion but don’t meet every requirement in the job description, we still encourage you toapply. You might be the perfect fit for this role or for other opportunities within our organization.

For more information on Benefits, DE&I and open Vacancies, please visit our careers pageCareers | The Arch Company