Executive Assistant

Barclays; London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading investment banking firm is seeking an Executive Assistant to support two Managing Directors in London. This role involves extensive diary management, coordinating international travel, and performing various administrative tasks for a senior management team. The ideal candidate should have significant experience in client-facing roles and exceptional organizational skills. A proactive attitude and strong attention to detail are essential for success in this position.

Qualifications

• Proven Executive Assistant experience at Senior Management level or in a client-facing role.
• Experience coordinating complex international travel.
• Ability to work quickly and accurately.

Responsibilities

• Manage diaries for 2 Managing Directors.
• Coordinate international travel and detailed itineraries.
• Communicate with clients (mainly C-suite) on behalf of MD and SRM team.
• Perform administrative tasks including expenses, note-taking, and proofreading.

Skills

Executive Assistant experience

Coordination of complex international travel

Strong communication skills

Organizational skills

Attention to detail

Job description

Join us as an Executive Assistant to support 2 Managing Directors within Senior Relationship Management, providing administrative support to the wider team. This role offers an exciting opportunity to assist the Senior Relationship Management Team within Barclays Investment Banking Division. You will work within a team of Executive Assistants to support Front Office personnel, including extensive diary management, expense submissions, travel arrangements, event organization, and budget management. A high degree of proactivity and forward planning is required. The ideal candidate will have extensive experience coordinating complex international travel and maintaining busy calendars. Meticulous attention to detail and prior experience in a client-facing role are essential.

Key Accountabilities

• Manage diaries for 2 Managing Directors.
• Coordinate international travel and detailed itineraries.
• Communicate with clients (mainly C-suite) and public figures on behalf of MD and SRM team.
• Act as a delegate for MD on various tasks.
• Perform administrative tasks including expenses, note-taking, and proofreading.

Essential Skills

• Proven Executive Assistant experience at Senior Management level or in a client-facing role.
• Experience coordinating complex international travel.
• Ability to work quickly and accurately.
• Strong communication and organizational skills.
• Attention to detail.

Desirable Skills/Qualifications

• Previous experience liaising with C-Suite clients.
• Proactive, dynamic personality with collaborative skills.
• Ability to work autonomously and as part of a team.

This role is based in London.

Purpose of the role

To provide administrative and organizational support to executives, managers, or teams, managing schedules and ensuring seamless coordination and task management.

Accountabilities

• Manage calendars and respond to meeting requests.
• Plan and arrange travel, including flights and accommodations.
• Anticipate needs, prioritize tasks, and ensure timely completion.
• Handle administrative tasks such as expenses, filing, and office supplies.

Expectations

• Perform activities timely and to a high standard, driving continuous improvement.
• Possess in-depth technical knowledge in the area of expertise.
• Lead or support team activities, guiding development and resource allocation.
• Demonstrate leadership behaviours: Listen, Energize, Align, Develop.
• Develop technical expertise and act as an advisor.
• Impact related teams and partner across functions.
• Manage risks, embed policies, and influence decision-making.
• Understand how your work contributes to organizational objectives.
• Make evaluative judgments and resolve problems using technical experience.
• Communicate effectively with stakeholders and build networks.

All colleagues are expected to embody Barclays Values—Respect, Integrity, Service, Excellence, and Stewardship—and demonstrate the Barclays Mindset—Empower, Challenge, Drive.