Executive Assistant

Pertemps; London; Hybrid; GBP 80,000 - 100,000; Part time

Job summary

Pertemps is seeking an experienced Executive Assistant for a 6-month temporary position in London. The role involves supporting the General Secretary’s Office with diary management, correspondence, and organizing events, requiring strong organizational skills and discretion. An ideal candidate will have prior experience in similar roles, demonstrable communication skills, and familiarity with tools like Word and Excel.

Qualifications

• Previous experience in a similar role for a senior manager or executive.
• Experience in an international or intergovernmental organization.
• High level of discretion and tact in handling sensitive information.

Responsibilities

• Support the smooth running of the Senior Director's office.
• Prepare internal and external correspondence, manage diaries, and organize events.
• Assist in project work and maintain operational records.

Skills

Communication skills

Organizational skills

Discretion and tact

Ability to work under pressure

Multicultural sensitivity

Education

Degree in a relevant field

Tools

Word

Excel

Outlook

PowerPoint

Job description

Executive Assistant – 6 -month Temp - £21.29 per hour - London Hybrid

Intergovernmental body is seeking an experienced Executive Assistant to provide support to their General Secretary's Office at their central London headquarters.

This is a temporary position to start ASAP for an initial 6 month period and will pay £21.29 per hour PAYE.

The role is hybrid and will involve working at their central London offices 2-3 days per week.

The Executive Assistant will support the smooth running of the Senior Director’s office, supporting the Senior Director on all aspects of daily work and programmes. This includes preparing internal and external correspondence; diary management; travel and transportation arrangements; organising official social and representational events; maintaining records; supporting the review of operational responsibilities of the Senior Director including preparation of budgets; preparation of presentations as required; and may be called upon to assist in stand-alone and on-going project work.

The ideal Executive Assistant will have the following knowledge, skills and experience:

• Previous experience in a similar role, working for a senior manager or executive.
• Experience of working in an international or intergovernmental organisation.
• A Degree in any field related to the technical areas of the department
• Demonstrated ability to use Word, Excel, Outlook, PowerPoint and other current technological tools to deliver executive level products.
• Demonstrated commitment to working effectively and sensitively in a multicultural environment.
• A high level of discretion and tact in handling sensitive and confidential matters
• An ability to organise, anticipate, plan and prioritise workload and work under high pressure to tight deadlines.
• An ability to interpret and follow complex information and instruction
• Effective written and oral communication and interpersonal skills including in diplomatic situations.
• An ability to support review of programme-related tasks.
• An ability to use own initiative.
• An ability to work effectively as part of a team.