Executive Assistant

Harris and Zei; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading UK fashion retailer is seeking an Executive Assistant to the CEO. This role involves high-level administrative support, managing the CEO’s calendar, and coordinating meetings. Applicants should have over 5 years of experience as an Executive Assistant, proficiency in Microsoft Office, and strong communication skills. A Bachelor's degree is preferred. This is a full-time position with a pay range of £15 – £17 hourly.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably in a corporate setting.
• Ability to manage multiple tasks and priorities effectively.
• Self-starter with initiative and proactive attitude.

Responsibilities

• Manage the CEO's calendar and appointments.
• Organize and coordinate executive meetings and board meetings.
• Serve as primary point of contact between the CEO and stakeholders.
• Assist with special projects as assigned by the CEO.
• Plan and coordinate domestic and international travel.

Skills

Strong organizational skills

Excellent verbal and written communication

Attention to detail

Discretion with confidential information

Proficiency in Microsoft Office Suite

Strong problem-solving skills

Education

Bachelor's degree in Business management, Communications, or related field

Job description

Executive Assistant to the CEO. Location: Across different sites - 23 Fleet Street, London EC4Y 1AA. Reports to: CEO.

Job Summary: The Executive Assistant will provide high-level administrative support to the CEO of Stanley Ley business and Harris and Zei, ensuring efficient operation and management of the executive office. This role involves managing daily schedules, facilitating communication between the CEO and stakeholders, coordinating meetings, and overseeing special projects to support business initiatives.

Key Responsibilities:

1. Administrative Support: Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize and respond to emails, phone calls, and other communications on behalf of the CEO. Prepare meeting agendas, reports, presentations, and correspondence as needed.
2. Meeting Coordination: Organize, attend, and take minutes during executive meetings. Coordinate board meetings and prepare necessary materials. Ensure follow-up on action items from meetings.
3. Communication Liaison: Serve as the primary point of contact between the CEO, internal teams, and external partners. Handle confidential information with discretion and professionalism. Draft and edit communications for the CEO, including internal memos and external business correspondence.
4. Project Management: Assist with special projects as assigned by the CEO, including research, data collection, and coordination with other teams. Track project timelines and progress, ensuring that deadlines are met.
5. Travel and Event Coordination: Plan and coordinate domestic and international travel, including accommodations, itineraries, and logistics. Organize corporate events, conferences, and off-site activities for the CEO.
6. Office and Executive Operations: Develop and implement administrative systems and procedures to enhance office efficiency. Prepare expense reports and manage budgets for the executive office. Handle personal tasks for the CEO as required.

Qualifications:

• Education: Bachelor's degree in Business management, Communications, or a related field preferred.
• Experience: 5+ years of experience as an Executive Assistant, preferably in a corporate or entrepreneurial setting.
• Skills:
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.
• Strong problem-solving skills and proactive attitude.

Attributes:

• Adaptability: Ability to adapt to changing priorities and demands in a fast-paced environment.
• Initiative: Self-starter with the ability to anticipate needs and take initiative without direct supervision.
• Interpersonal Skills: Professional demeanor with strong interpersonal skills to effectively interact with stakeholders at all levels.

Why Join Us?

• Be a part of an innovative and growing business.
• Work directly with visionary leaders in a dynamic environment.
• Opportunity for professional growth and development.

Application Process: Please submit your resume and a cover letter detailing your experience and why you are an ideal fit for this role.

Experience: Required

Languages: English – Advanced

Employment: Full-time

Salary: £15 – £17 hourly

Benefits: Temp to permanent opportunity

About Harris and Zei:

The Company. Harris and Zei is one of the UK's most established British fashion retailers. With over 40 years of experience in the industry, Harris and Zei has attained an outstanding reputation for delivering luxury at its best.