Executive Assistant

The Growth Foundation; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A fast-growing beauty brand is seeking an Executive Assistant to support the Founder. The role entails managing schedules, coordinating travel, and ensuring effective communication within teams. Ideal candidates have 5+ years in C-level support, demonstrate discretion, and thrive in dynamic environments.

Qualifications

• 5+ years experience supporting C-level executives in a fast-paced environment.
• Strong instinct for prioritisation with a proactive mindset.
• Ability to maintain confidentiality and demonstrate professionalism.

Responsibilities

• Manage complex scheduling and prioritise meetings and calls.
• Support high-volume email correspondence and draft communications.
• Coordinate domestic and international travel logistics.

Skills

Judgment

Initiative

Professionalism

Discretion

Tech Savvy

Calm Under Pressure

Collaboration

Job description

About Wonderskin

Wonderskin is a fast-growing beauty brand revolutionising the industry with innovative, high-performance products designed to empower self-expression. As we continue to scale, we are seeking a highly capable and trustworthy Executive Assistant to support the Founder. They are looking for someone who thrives in a fast-paced environment, brings sound judgment, and is excited to play a vital role in our growth journey.

The Role

As the Executive Assistant, you will be the right hand to a visionary leader, managing the day-to-day and playing a key role in ensuring there time, priorities, and focus are aligned with the strategic goals of the business. This is a high-visibility position that requires intelligence, discretion, initiative, and a deep understanding of organisational dynamics and executive-level priorities.

Key Responsibilities

• Calendar & Schedule Management: Proactively manage a complex, ever-changing calendar; prioritise meetings, calls, and travel to optimise time.
• Inbox & Communication Support: Help manage high-volume email correspondence and flag urgent matters; draft and edit communications as needed.
• Meeting Preparation: Prepare agendas, briefings, and follow-up notes; ensure they are well-prepared for all internal and external engagements.
• Travel Coordination: Plan and coordinate domestic and international travel, including itineraries, accommodations, and logistics.
• Confidentiality & Discretion: Handle highly sensitive and confidential information with the utmost discretion and professionalism.
• Project & Task Prioritisation: Use sound judgment to identify what's urgent, what can wait, and what needs escalation.
• Technology & Systems: Confidently adopt and leverage tech platforms and identify tools that improve efficiency and productivity.
• Liaison & Gatekeeping: Serve as a key point of contact between the Founder and internal teams, board members, partners, and stakeholders.
• General Admin Support: Assist with personal tasks, special projects, and anything else needed to keep operations running smoothly.

What We’re Looking For

• Experience: 5+ years of experience supporting C-level executives, ideally in a fast-paced startup, beauty, or consumer brand environment.
• Judgment & Initiative: Strong instinct for prioritisation and a proactive mindset; able to anticipate needs before they arise.
• Professionalism & Discretion: Maintains absolute confidentiality and demonstrates maturity and integrity in all communications.
• Tech Savvy: Comfortable with new tools and platforms and always looking for ways to streamline workflows.
• Calm Under Pressure: Steady, composed, and solution-oriented
• Team Player: Collaborative, humble, and ready to pitch in wherever needed.

We would love to respond to every application however due to the volume of applications we receive this isn't always possible. If you have not heard within 2 weeks of applying, please assume on this occasion that your application has not been shortlisted. We may retain your CV to contact you about future employment opportunities that are being managed by The Growth Foundation Talent.

The Growth Foundation Talent is deeply committed to building a diverse & inclusive workplace and welcomes applications from all sections of the community.