Executive Assistant

Primis; London; Hybrid; GBP 40,000 - 46,000; Full time

Job summary

An innovative company is seeking a talented Executive Assistant to support C-Suite leadership in a hybrid role based in London. The successful candidate will have a proactive mindset, managing high-level responsibilities and sustaining office operations. Ideal for a detail-oriented individual ready to enhance executive functionality and foster a productive workplace environment.

Benefits

25 days holiday plus bank holidays

Company-matched pension

Enhanced parental leave

Cycle2Work scheme

Qualifications

• Proven experience as an Executive Assistant at senior leadership level.
• Highly proactive and forward-thinking.
• Excellent organisational and multitasking skills with attention to detail.

Responsibilities

• Manage the day-to-day schedule, workflow, and communications of executives.
• Coordinate meetings, prepare agendas, and handle travel logistics.
• Oversee office operations to ensure a smooth working environment.

Skills

Organization

Multitasking

Communication

Proactivity

Job description

Role: Executive Assistant

Salary: £40,000 – £46,000 (DOE)

Location: Hybrid/London (3/4 days in office)

Are you a proactive and adaptable EA ready to take full ownership in a high-impact role?

Trustmarque are a dynamic, fast-paced, and ever-evolving organisation seeking a talented, detail-oriented, and people-focused Executive Assistant. This role is ideal for someone who thrives on autonomy, takes full ownership of their executive’s priorities, and wants to make a visible difference in a business-critical support position.

This role offers a 50/50 split between high-level Executive Assistant responsibilities and hands-on Office Management. You’ll play a key role in supporting C-Suite leadership while also ensuring the smooth day-to-day running of the London office in a fast-paced and dynamic environment.

About the Role

This is a classic EA position with real scope. You’ll be accountable for running the day-to-day schedule, workflow, and communications of your executives while ensuring follow-through on priorities and proactive forward planning. You won’t just be reacting. You’ll be anticipating, acting early, and keeping your execs several steps ahead.

Key Responsibilities

Diary, Inbox & Workflow Ownership

• Full ownership of diary management. Ensure all meetings are planned 3+ weeks ahead and proactively adjusted as priorities shift.
• Manage inboxes with judgment and foresight. Flag, filter, and action where needed.
• Ensure your executive is fully prepared for all meetings. Agendas and materials must be shared in advance.
• Own action and task lists. Track, coordinate, and follow up to ensure delivery.
• Lead regular check-ins with your executive to align priorities and maintain momentum.

Travel, Expenses & Logistics

• Take complete ownership of travel booking, itineraries, and logistics.
• Process expenses quickly and accurately.
• Manage logistics for team meetings, events, and external engagements.

Communication & Stakeholder Engagement

• Act as a gatekeeper and trusted extension of your executive.
• Keep communication and energy flowing across the wider team.
• Be the 'eyes and ears' for your exec. Spot issues early and take initiative.

Confidentiality & Governance

• Handle sensitive and confidential information with professionalism.
• Ensure governance, meeting cadence, and task management are well documented and maintained.

Documentation & Meetings

• Draft, format, and proof reports, presentations, and internal communications.
• Prepare agendas, briefing packs, and follow-up notes.
• Coordinate meetings from start to finish. Make sure attendees are prepared and logistics are smooth.

Projects & Events

• Support ad-hoc projects. This may include internal initiatives or C-suite planning.
• Plan and coordinate offsites, executive meetings, and team events.

Office Management

• Oversee day-to-day office operations on in-office days to ensure a smooth and efficient working environment
• Be the first point of contact for office-related queries or issues, escalating where needed
• Liaise with facilities, IT, and other vendors to coordinate office maintenance, supplies, and services
• Support with on-site meeting logistics, visitor coordination, and ensuring meeting rooms are prepared
• Take initiative to maintain a welcoming, professional and organised office space
• Champion office culture by helping plan and coordinate internal events, celebrations, or wellbeing initiatives

What We’re Looking For

• Proven experience as an Executive Assistant at senior leadership level.
• Highly proactive and forward-thinking. You anticipate, not react.
• Excellent organisational and multitasking skills with attention to detail.
• Able to prioritise in a fast-paced, changing environment.
• Personable and collaborative. You’re confident managing upwards and thrive in a people-focused environment.
• Comfortable in the office at least three days a week with flexibility as needed.

Why Join Trustmarque?

This is an excellent opportunity for a junior-to-mid level EA who’s ready to own their role. You’ll work closely with senior leadership and have real scope for impact, autonomy, and career progression.

You will demonstrate our values: commitment, collaboration, inclusion, innovation, and inspiration. Help us create a workplace where everyone can thrive.

Benefits

We offer:

• Competitive salary
• 25 days holiday (rising to 27) plus bank holidays
• 2 volunteering days and 1 personal day
• Company-matched pension and life assurance
• Enhanced parental leave
• Option to buy extra leave
• Cycle2Work scheme and more

This is a fantastic opportunity for a junior-to-mid level EA ready to take on more responsibility and grow in a role that offers variety, ownership, and genuine impact.

You will live and breathe our values - commitment, collaboration, inclusion, innovation, and inspiration.

Join us and make Trustmarque the place where everyone feels like they belong and thrive.

About Trustmarque

Delivering the value of technology…

Technology changes everything. That’s why for over three decades, Trustmarque has been a trusted partner to customers and technology vendors. Our trusted advice and technical know-how, helps our customers to acquire and adopt innovative technology to deliver real-life impact. We are part of the Trustmarque Group, including Livingstone Technologies.

To learn more about the business, our services and what it is like to work with us please look at https://www.trustmarque.com/about-us/

Trustmarque is proud to be an equal opportunity and affirmative action employer. We are committed to building a workforce that is representative of the customers and end-users we serve, creating a culture of belonging and providing an equal employment opportunity regardless of race, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, marital status, pregnancy or related condition, expecting or parents-to-be, consistent with legal requirements or any other basis protected by law.