Executive Assistant

AXA UK; London; On-site; GBP 45,000 - 65,000; Full time

Job summary

A leading insurance firm in London is looking for a highly skilled Executive Assistant to support C-Suite executives. This role involves managing complex schedules, coordinating meetings, and preparing important documents. The ideal candidate has experience in a similar role and excellent communication skills. Attention to detail and discretion in handling sensitive information are essential for success in this role.

Qualifications

• Experience in support roles for C-suite executives.
• Capacity to handle confidential information discreetly.
• Ability to manage multiple competing priorities effectively.

Responsibilities

• Manage complex diary and scheduling for executives.
• Coordinate meetings and liaise with stakeholders.
• Prepare and organize board documents and materials.
• Handle travel arrangements and expense claims.

Skills

Supporting C-suite executives

Excellent written and verbal communication

Strong relationship management

Attention to detail

Critical thinking

Tools

Microsoft Office (PowerPoint, Concur)

Job description

Executive Assistant

Department: Transformation

Employment Type: Permanent - Full Time

Location: UK - London

Description

CFC are seeking a highly skilled and dependable Executive Assistant to support our C-Suite executives here at CFC. This role is critical in ensuring smooth operations within the Operational function and involves managing and prioritizing their time and tasks. The right candidate for this position will have experience supporting C-Suite stakeholders in a growing global organisation.

Key Responsibilities

This role will involve complex diary management, ensuring effective planning, no scheduling conflicts, and consideration of current priorities and focus time. Other responsibilities will include but are not limited to:

• Full coordination of meeting scheduling, ensuring preparation time for meetings, creation of team meeting agendas, taking minutes, and following up on action points in a timely fashion.
• Liaising with team members, other executives, and all internal stakeholders to coordinate both in-person and virtual meetings.
• Vendor and partner management, coordinating and managing relationships with external vendors, consultants, and partners critical to operations.
• Assist in preparing and organizing board packs and papers, ensuring that all necessary documents are meticulously compiled and readily available for board meeting
• Management of travel, both domestic and international, including transport and accommodation.
• Full responsibility for preparation and submission of expense claims for C-suite executive’susing the Expense Management system (Concur) and reviewing team expense claims.
• Assisting in the preparation of team performance reviews, KPIs, and objective tracking.
• Creation of presentations using PowerPoint and other Microsoft Office packages, including board packs and papers, budget presentations, etc.
• Working closely with other executive EAs.

Skills, Knowledge and Expertise

• Previous experience supporting C-suite executives or senior HR leaders, with an understanding of the pressures and nuances of these roles.
• Experience working as part of a global team in a large international company is preferred.
• Dependable and able to handle all tasks with reliability and integrity, with experience handling sensitive information with discretion while maintaining the utmost confidentiality.
• Great executive presence, with the ability to interact with senior executives and board members with poise and confidence.
• Excellent written and verbal communication skills to prepare emails, presentations, and reports on behalf of the C-suite Executive
• Able to work at pace and effectively juggle competing priorities while maintaining a measured, calm approach.
• Strong critical thinking abilities, able to address challenges that arise with schedules, workloads, or project timelines.
• Positive outlook and strong relationship management skills.
• Relentless attention to detail and a high level of accuracy.