Executive Assistant

Publicis Groupe UK; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Zenith UK, a prominent agency within Publicis Groupe, is seeking an Executive Assistant to support our senior leadership team. This role involves diary management, coordinating events, and providing general operational support while fostering an inclusive workplace culture.

Benefits

Flexible working arrangements

Reflection days for well-being

Family-friendly policies

Great local discounts

Global working opportunities for up to 6 weeks

Qualifications

• Experience as an Executive Assistant or similar role required.
• Highly organized with strong attention to detail.
• Ability to handle sensitive information discreetly.

Responsibilities

• Managing complex diaries, meetings, and travel arrangements.
• Coordinating internal events and agency-wide initiatives.
• Supporting senior leadership team members confidentially.

Skills

Organizational skills

Communication

Time management

Discretion

Job description

BRAND: Zenith UK
Job Function: Operations
Location: London, United Kingdom
Experience Level: Entry
Workplace Type: Hybrid

Company description

We help brands make BOLD MOVES

Nowadays, brands want rapid, spectacular growth and they expect media to deliver it.

Clients used to give us media briefs that said "deliver 80% awareness" or "give me an impactful Christmas campaign."

Now we hear

"Take me from 4th to 1st in my category"

"Help me grow 10% in a market declining 10%"

"Make me the most loved brand in my industry"

These are huge asks of media, that can't be met through tweaking the media plan of two years ago.

Decades of advertising research prove that without a big change, large brands stay large and small brands stay small.

This is why Zenith help brands make BOLD MOVES.

Bold moves are big, brave changes to media strategy, delivering more impact for brands and more value for consumers.

Bold moves are backed up with a solid forecast - they are a better path to growth.

Bold moves build a partnership - we believe in this approach so much we link our growth to your success.

Bold Moves bring bigger ROI

This approach works for our clients, our people and consumers - it's why we are recognised as the UK's best media agency.

Our Commitment
At Zenith UK, we believe that fostering an inclusive culture where all talent can thrive makes our company stronger. It enables a greater idea exchange, which fosters innovation and creativity, and enriches our perspective.We are committed to Publicis Groupe's wide variety of talent engagement and inclusion programming, and encourage our people to take an active role in continuing to drive positive change within our agency.

Overview

At Zenith, we help brands make bold moves-and that starts with strong foundations. We're looking for an exceptional Executive Assistant to support key members of our senior leadership team and play an integral role in the smooth running of the agency.

This is more than a classic EA role. As well as day-to-day support, diary management and meeting coordination, you'll also get involved in helping to organise internal events, agency-wide initiatives and team moments that matter-bringing energy and organisation in equal measure.

What you'll be doing:

• Providing proactive and confidential support to members of the senior leadership team
• Managing complex diaries, meetings, travel and inboxes with efficiency and discretion
• Assisting in the preparation of presentations, documents and internal communications
• Coordinating and helping run company events, team socials and agency initiatives
• Liaising with stakeholders at all levels across the agency and wider Publicis Groupe
• Managing ad hoc tasks and projects that help the business run smoothly

What we're looking for:

• Proven experience as an Executive Assistant, Personal Assistant or similar support role
• Highly organised, with strong time management and attention to detail
• A confident communicator who can liaise across senior and junior levels alike
• Discreet, dependable, and able to handle sensitive information with care
• Comfortable juggling multiple priorities in a fast-moving environment
• Someone who takes ownership and brings a positive, can-do approach to their work
• Ideally have had experience in a Marketing/Advertising agency setting

Why Zenith?

Zenith is a leading media agency under the Publicis Groupe umbrella. Our work blends strategic thinking with creativity, and our culture is collaborative, ambitious and inclusive.

As part of the operations team, you'll play a central role in how the business functions and how our people feel-whether that's supporting a senior director or helping coordinate a memorable team event.

Additional information

Zenith UK has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Planswe also offer;

• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
• FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
• GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG's (Employee Action Groups).

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