Executive Assistant

Morgan McKinley; London; On-site; GBP 40,000; Full time

Job summary

A leading global organisation is seeking an experienced Executive Assistant to support the tax team in London. The role involves managing complex calendars, arranging extensive travel, and leading the planning of international events. The ideal candidate will be proactive with excellent communication skills and attention to detail. This is a 6-month on-site contract, offering a competitive salary of approx. £40K.

Qualifications

• Proven experience as an Executive Assistant supporting senior leadership.
• Ability to handle confidential information.
• Experience managing executive calendars and complex travel itineraries.

Responsibilities

• Manage complex calendars and arrange extensive travel.
• Lead planning of international events across regions.
• Draft internal communications and manage stakeholder relationships.

Skills

Organizational skills

Excellent communication skills

Attention to detail

Stakeholder management

Tools

Microsoft Office

Coupa

Concur

Job description

Executive Assistant (London | On-Site | Approx. £40K | 6-Month Contract)

A leading global organisation is seeking an experienced Executive Assistant to support the tax team (based in London and Luxembourg). This 6-month on-site contract is based in London.

We’re looking for a highly organised, proactive individual who thrives in a fast-paced environment. The ideal candidate will have excellent communication skills, sound judgment, and the ability to manage sensitive information with discretion.

Key Responsibilities

Calendar & Travel Management

• Manage complex Outlook calendars across multiple time zones
• Arrange extensive international and domestic travel, including visa coordination
• Provide end-to-end global travel support to the VP

Event Planning & Project Coordination

• Lead the planning of international events (100+ attendees) across EMEA, APAC, and LATAM
• Oversee multiple projects simultaneously in collaboration with cross-functional teams
• Deliver large-scale conferences and meetings on time and within budget

Administrative Support

• Monitor departmental budgets and identify cost-saving opportunities
• Raise and track purchase orders using Coupa
• Process and reconcile multi-currency expenses using Concur
• Provide general administrative support to senior stakeholders

Communication & Stakeholder Management

• Draft and distribute internal communications (e.g., newsletters, team updates, wikis)
• Act as a key liaison for the VP with internal departments and external stakeholders
• Build and maintain strong working relationships across global teams

Meeting Preparation & Documentation

• Prepare meeting agendas, collate and edit presentations, compile packs, and circulate materials
• Consolidate departmental reports and liaise with HR as needed

Office Operations

• Act as the point of contact for office moves and floor planning
• Maintain accurate headcount and seating data for agile workspaces

Basic Qualifications

• Proven experience as an Executive Assistant supporting senior leadership
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience managing executive calendars and complex travel itineraries
• Strong attention to detail and ability to handle confidential information

Preferred Qualifications

• Experience in a fast-paced, high-tech or global corporate environment
• Experience leading process improvements and creating efficient workflows
• Strong stakeholder management and written communication skills