Executive Assistant

Haleon; London; On-site; GBP 35,000 - 55,000; Full time

Job description

Hello. We’re Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we’re improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne, Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum – through a unique combination of deep human understanding and trusted science. What’s more, we’re achieving it in a company that we’re in control of. In an environment that we’re co-creating. And a culture that’s uniquely ours. Care to join us. It isn’t a question.

With category leading brands such as Sensodyne, Voltaren and Centrum, built on trusted science and human understanding, and combined with our passion, knowledge and expertise, we’re uniquely placed to do this and to grow a strong, successful business.

This is an exciting time to join us and help shape the future. It’s an opportunity to be part of something special.

About the role

This role will be supporting in two ways:

• Providing effective, proactive and comprehensive administrative support
• Partnering with the Leadership Team to ensure the smooth running of the function.

Key responsibilities

• First point of contact, both internally and externally.
• Ensure understanding of functional priorities, stakeholders, team members and ways of working.
• In partnership with the senior leader, plan and manage the running of the function to ensure optimum delivery.
• Manage all functional meetings including scheduling, attendees and agenda setting, proactively planning ensuring timing aligns to the functional & business priorities.
• Support the management of the functional finances including holding regular meetings with Finance.
• Proactively work with the Leadership team to understand key priorities or risks to be flagged at a functional level.
• Identify opportunities for improvement across the function.
• Undertake ad hoc reports/projects as required
• Manage internal and external communication e.g. people announcements, managing the external engagement plan in partnership with the Global Communications team where required.
• Manage the onboarding of new LT members, assist new starters, handle movers and leavers, with input from your manager and HR. Act as a buddy to new starters in the team, guiding them through processes and systems.
• Provide comprehensive executive administrative support:
  • Manage and prioritise diary, ensuring alignment to business priorities with minimal direction, ensuring key stakeholders are looped in and offering solutions where conflicts may arise
  • Supervise email and manage incoming and outgoing correspondence in a proactive and timely manner
  • Plan and manage travel, including the preparation of agenda for trips
  • Produce or collate documentation including preparation of materials in advance of regular key meetings, including Leadership & Board meetings
  • Organise all logistics for meetings (visitors, catering etc), conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties
  • Manage expenses, handle invoices and raise purchase orders in a timely manner
  • Take minutes during meetings if required
  • Provide mentorship and guidance to function admin staff
  • Liaise with CEO & HET-1 EAs to ensure alignment on diaries & activities

Qualifications and skills

• Familiar with the external business landscape, media and investor awareness
• Able to demonstrate an understanding of the business’ and functions strategic priorities to help triage the demands
• Able to build high quality, high impact relationships
• Able to work at pace, navigate complexity and solve problems
• Proven track record in effective communication with senior stakeholders
• Delivering to the highest standard of professionalism
• Experience of influencing and supporting C-Suite Executives
• Proactive, anticipating needs and requirements, with no prompting or guidance
• Confidentiality, recognising the level of stakeholder interaction within the role i.e. board members, government, investors
• Excellent communication skills, awareness of interdepartmental relationships and ways of working
• Extremely competent IT skills including advanced Microsoft Office application usage
• Strong organisational and administration skills
• Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for detail.
• Project management, reporting, and coordination skills

Care to join us. Find out what life at Haleon is really like www.haleon.com/careers/

At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

As you apply, we will ask you to share some personal information, which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

Accommodation Requests

If you require a reasonable accommodation or other assistance to apply for a job at Haleon at any stage of the application process, please let your recruiter know by providing them with a description of specific accommodations you are requesting. We’ll provide all reasonable accommodations to support you throughout the recruitment process and treat all information you provide us in confidence.