Executive Assistant

AUSTIN MATLEY; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

AUSTIN MATLEY is seeking a highly organised Executive Assistant in London to support senior leadership with strategic administrative tasks. The role involves managing complex schedules, preparing reports, and coordinating leadership meetings while maintaining high levels of professionalism and discretion.

Qualifications

• Extensive experience in a senior-level EA or administrative role.
• Ability to manage multiple priorities with discretion and integrity.
• Experience working in a large, fast-paced organisation.

Responsibilities

• Manage complex calendars and schedules for senior leaders.
• Prepare high-quality reports and presentations.
• Organise regional leadership events and meetings.

Skills

Communication

Interpersonal

Organisational

Tools

Microsoft Office

Job description

Role Overview

We are seeking a highly organised and professional Executive Assistant to provide strategic and high-level administrative support to senior leadership in the South East region. This is a key role that demands strong judgment, discretion, and the ability to handle complex responsibilities in a fast-paced environment. The successful candidate will be a trusted partner, supporting both day-to-day operations and long-term initiatives.

Key Responsibilities

• Manage complex calendars, travel, and meeting schedules for senior leaders
• Prepare high-quality reports, briefings, and presentations
• Coordinate and attend leadership meetings, including agendas, logistics, and follow-ups
• Liaise with internal teams with professionalism and tact
• Monitor and track regional priorities, actions, and key project timelines
• Organise regional leadership events, site visits, and external engagements
• Maintain effective systems for document, expense, and information management
  
  

Requirements

• Extensive experience in a senior-level EA or administrative role
• Strong communication, interpersonal, and organisational skills
• Proficiency in Microsoft Office
• Ability to manage multiple priorities with discretion and integrity
• Experience working in a large, fast-paced organisation or regional structure
• Based in the South East with flexibility for occasional travel
• Willingness to attend in-person meetings or events across the region when required