Executive Assistant

Pallot Cook Consulting; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading consultancy is seeking an Executive Assistant to support their CEO. This vital role involves managing the CEO's diary, providing high-level administrative support, and coordinating activities across various teams. The successful candidate will demonstrate exceptional organisation, leadership abilities, and a commitment to working effectively in a dynamic environment.

Qualifications

• Significant prior experience as an Executive Assistant is expected.
• Strong leadership skills and ability to work under pressure.
• Excellent organisational and prioritisation skills.

Responsibilities

• Manage CEO’s diary and appointments, including podcast schedules.
• Provide administrative support and manage confidential information.
• Coordinate with contractors and assist in planning company events.

Skills

Leadership

Time Management

Communication

Organisational Skills

Attention to Detail

Job description

Role | Executive Assistant

Responsibilities | Supporting the CEO and management through efficient administrative support

Salary | up to £45,000, experience dependent

Hours | 9am-5:30pm, Monday to Friday

Location | Office based, Clapham

Our client, The Awareness Centre, is looking for an EA to support their CEO and the senior management teams of The Awareness Centre and The Awareness Centre Training School. This dynamic role involves providing high-level administrative and operational support across the organisation, including liaising with contractors, supporting the CEO on the development of new projects and coordinating the CEO’s private psychotherapy practice.

You will

• Manage the CEO’s counselling and psychotherapy private practice, booking appointments, writing up notes on the database, uploading external reports on the database.
• Manage the CEO’s diary for filming the podcast ‘A Bunch of Therapists’ and as a guest on other podcasts.
• Manage the CEO’s diary with meetings both internal and external clients, contacts and professional opportunities.
• Work with the CEO while she is developing other projects.
• Plan agendas for senior meetings the CEO attends and take minutes.
• Handle all calls and emails on behalf of the CEO.
• Manage all contractors’ services working over three sites, booking jobs on the database and creating PO numbers working alongside the Finance Team. Examples of contractors; Maintenance, Fire and Security alarm, IT and Comms, Cleaning, Database Administrator and you will work with the senior team/s in each department to find out what jobs need booking.
• Assist with the planning and execution of company events
• Ensure the strict levels of confidentiality are maintained throughout the organisation.

Your background is likely to include meaningful prior experience working as an EA.

You're likely to

• be passionate, driven and ambitious, with good leadership skills to work with senior management and the CEO.
• be comfortable working under pressure and have good time management.
• have excellent organisation skills, prioritisation skills, with an ability to multitask whilst maintaining your attention to detail.
• Consistently demonstrate professionalism and a collaborative approach to working.
• Have an ability to work effectively with colleagues from other disciplines; and
• have the ability to identify and resolve issues efficiently