Executive Assistant

Clear Junction Limited; London; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

A global payments company in London is seeking a highly organised Executive Assistant to support the CEO and board in administrative tasks. The successful candidate will manage calendars and travel arrangements, and maintain office operations. Candidates should have strong organisational skills, attention to detail, and exceptional communication abilities. The role offers a six-month FTC, hybrid working, and a range of benefits including life assurance and private medical care.

Benefits

Access to the company bonus scheme

25 days holiday (plus bank holidays)

Life assurance of 4 x salary

Private medical after probation period

Work in a friendly, growing team

Qualifications

• Experience as an executive assistant or in similar administrative roles.
• Proficiency in managing calendars and scheduling.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide executive-level administrative support primarily to the CEO.
• Manage the CEO’s and board's calendar and schedule appointments.
• Arrange travel, accommodation, and itineraries for senior executives.
• Assist in organising Board and Senior Management Team meetings.
• Oversee the day-to-day operations of the UK office.

Skills

Organisational abilities

Attention to detail

Exceptional communication skills

Job description

Clear Junction is a global payments company licensed and regulated by the FCA in the UK. It offers regulated end-to-end payment solutions based on proprietary in-house technology. The company's infrastructure is designed to meet the growing needs of global financial companies.

Founded in 2016, Clear Junction has seen double-digit growth year over year, with over 130 fintech professionals now based across the UK and mainland Europe. As the fastest-growing, founder-led, privately owned business in the UK, Clear Junction is ranked number one in the FEBE Growth 100 list. We have also recently been named one of the fastest-growing privately held companies in The Sunday Times 100 List.

We are seeking a highly organised, proactive, and people-oriented Executive Assistant. This role requires a professional who can manage daily administrative and managerial tasks while supporting senior executives. The ideal candidate will possess strong organisational abilities, attention to detail, and exceptional communication skills, ensuring high levels of operational effectiveness. This role will report to the CEO.

This is a six-month FTC.

• Provide executive-level administrative support primarily to the CEO, board, and, when required, to other Directors.
• Manage the CEO’s and board's calendar, schedule appointments, and coordinate meetings.
• Arrange travel, accommodation, and itineraries for the CEO, board, and Directors.
• Assist in organising Board and Senior Management Team (SMT) meetings, including minute-taking and action tracking.
• Providing administrative support to the Chair of the Group Risk Committee.
• Handle Notary and Companies House filings and correspondence when required.

• Contribute to internal employee engagement projects, such as staff newsletters and internal briefings.
• Collaborate with the Content Manager to draft and disseminate CEO and executive communications.
• Coordinate team-building activities, social events, and office away days, including researching venues, managing budgets, and organising logistics.

• Temporarily undertake other projects, duties, or tasks as requested by the CEO.
• Oversee the day-to-day operations of the UK (London) office to ensure efficiency and effectiveness.
• Manage office supplies, inventory, and procurement of amenities and equipment.
• Maintain office condition and coordinate necessary repairs and maintenance.
• Process invoices and purchase orders in collaboration with the Finance Department.
• Ensure compliance with health and safety and fire regulations; coordinate first aid and fire marshal training.
• Conduct Display Screen Equipment (DSE) assessments, ensuring employees’ workstation adjustments are addressed in collaboration with HR.
• Manage office security systems, including access control cards and key fobs.
• Coordinate IT equipment orders and installations with the IT department.
• Meet and greet visitors when required.

• Access to the company bonus scheme.
• 25 days holiday (plus bank holidays)
• Life assurance of 4 x salary, plus critical illness protection
• Private medical after probation period
• Hybrid Working
• Work in a friendly, growing team