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Executive Assistant

Balfour Beatty

Liverpool

Hybrid

GBP 60,000 - 80,000

Part time

8 days ago

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Job summary

An established industry player is seeking a dedicated Executive Assistant to support their Pensions team. This part-time role offers a hybrid working arrangement, allowing for a blend of office and remote work. The successful candidate will play a crucial role in managing schedules, preparing meeting materials, and maintaining confidentiality in sensitive matters. With a focus on strong organisational and communication skills, this position is ideal for someone who thrives in a dynamic environment and is adept at handling multiple priorities. Join a forward-thinking company where your contributions will support vital governance functions.

Qualifications

  • Experience supporting senior executives in an administrative capacity.
  • Proficient in Microsoft Office Suite with strong organisational skills.

Responsibilities

  • Organise Trustee Board meetings and prepare agendas and minutes.
  • Manage confidential documents and coordinate signatures on legal papers.
  • Handle correspondence and maintain filing systems.

Skills

Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Organisational Skills
Communication Skills
Attention to Detail

Job description

Job Title: Executive Assistant - Pensions (Part-time, c. 20-25 hours/week)


Location: Balfour Beatty Pensions Centre, Puma Court, Prescot (60% office / 40% remote)


Contract Length: Initial 6 Weeks (with potential to extend or become permanent)


Shift Pattern: Monday to Friday, 4 hours per day (Part-time)


Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services, is currently recruiting for an Executive Assistant - Pensions on behalf of Balfour Beatty, a global infrastructure group.


This is a part-time role based at their Pensions Centre in Prescot, with a hybrid working arrangement. The successful candidate will support the Balfour Beatty Pensions team and Board of Trustees, providing high-level administrative assistance.


Responsibilities:
  1. Organise the annual schedule of Trustee Board, sub-committee, and adviser meetings
  2. Support agenda preparation, minute-taking, and creation of digital meeting packs via Diligent Boards
  3. Produce confidential reports and manage sensitive documents
  4. Coordinate signatures on legal documents
  5. Maintain secure paper and electronic filing/archiving systems
  6. Handle calls, emails, messages, and correspondence on behalf of the team
  7. Book travel and accommodation following company policy
  8. Prepare and track expenses
  9. Liaise with Facilities Management to maintain a safe, organised office environment
Key Skills / Experience Required:
  1. Proficient in Microsoft Outlook, Teams, PowerPoint, Word, and intermediate Excel
  2. Experience supporting senior executives in a similar administrative capacity
  3. Strong organisational skills and ability to work independently
  4. Discreet and trustworthy with confidential information
  5. Excellent communication and stakeholder engagement skills
  6. Able to manage competing priorities and remain calm under pressure
  7. Attention to detail with a proactive mindset
  8. Familiarity with pensions or financial terminology is advantageous, though not essential
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