Executive Assistant

Willmott Dixon Group; Letchworth; Hybrid; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Pension scheme

Job summary

Willmott Dixon Group in Letchworth Garden City is seeking a proactive Executive Assistant to support the Chief People Officer and the People team. The role blends strategic diary and inbox management with coordinating meetings, travel, reports and communications.

This is a hybrid, full-time position with office three days a week and two days from home. You will help drive People initiatives, manage budgets and forecasts, and ensure actions are completed on time in a busy, values-driven

Qualifications

• Proactive diary, inbox and stakeholder management for senior leaders.
• Organising multiple priorities, events, actions and deadlines with precision.
• Clear, engaging communications and presentation design for People initiatives.
• Track commitments, identify risks and ensure timely delivery.
• Manage budgets, invoices, and reporting for People team administration.

Responsibilities

• Provide executive support to the CPO, including inbox management, travel arrangements, diary coordination, proofreading and meeting prep.
• Coordinate People Team administration and pay reviews.
• Plan meetings and team events, anticipating information needs before and after.
• Coordinate People Team communications and deliver key initiatives across the PX team.
• Provide financial administrative support including PO, invoices, supplier management and forecasts.

Skills

Executive support

Diary management

Stakeholder management

Communication

Meeting coordination

Tools

Microsoft 365

Outlook

PowerPoint

Excel

Teams

Job description

Willmott Dixon has an exciting opportunity for a full time Executive Assistant to work out of our Head office based in Letchworth Garden City.

Working closely with the Chief People Officer, this role provides executive assistance and broader coordination across the People function, proactively anticipating requirements and supporting communication within the senior team, managing priorities, identifying challenges early and ensuring actions are followed through to completion.

Willmott Dixon supports hybrid working and you will normally to be in the office 3 days week and work from home 2 days per week.

Key responsibilities

• Provide executive support to the CPO, including proactive inbox management and drafting email responses, managing travel arrangements, timely diary coordination, proofing, meeting preparation, action tracking, drafting reports and producing presentations that may require external research. Ensure follow-up actions are tracked and completed.


• Coordinate People Team administration and pay reviews.


• Plan meetings, team events (lunches through to main events) and anticipate information requirements before and after meetings and events.


• Co-ordinate the team recognition scheme.


• Draft and coordinate People Team communications with the support of our National communications lead, draft business updates and lead the promotion of key initiatives and achievements across the People experience (PX) team. Manage the PX calendar of events.


• Support People experience team bid submissions.


• Coordinate social value activity, support team volunteering initiatives and associated reporting across the team to central SV team.


• Provide financial administrative support, including purchase orders, invoices, supplier management, budget support and reporting against forecasts.


• Manage reporting of people team memberships and qualifications.


• Proactively track People Team goals and measures and the leadership team actions to ensure deadlines are achieved and commitments are delivered on. Flag any issues early. Anticipating information requirements before meetings and preparing in advance.

Essential Skills

• Executive support excellence: Proactive diary, inbox and stakeholder management for senior leaders.


• Organisation & coordination: Managing multiple priorities, events, actions and deadlines with precision.


• Communication & creative storytelling and design capability: Producing engaging communications, presentations and updates that bring People initiatives to life.


• Action-oriented project coordination: Tracking commitments, identifying risks early and ensuring delivery.


• Financial & administrative management: Managing budgets, invoices, purchase orders and reporting.


• Technology proficiency: Sound AI capability, Strong Microsoft 365 skills, particularly Outlook, PowerPoint, Excel and Teams.

Desirable Skills

• Experience within a People/HR function.


• Internal communications, employee engagement or employer brand experience.


• Data reporting and dashboard creation.


• Event management and recognition programme coordination.


• Social value, volunteering or community impact programme support.

Essential Behaviours

• Thinks ahead and takes ownership.


• Exercises sound judgement and maintains confidentiality.


• Builds strong relationships across teams.


• Adaptable, resilient and calm under pressure.


• Seeks to continuously improve how things are done more effectively and drive a culture of continuous improvement around them.


• Works hard but enjoys a fun environment.

Additional Information

We reward our people generously with a competitive salary and a market-leading benefits package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, discounted private medical, and life assurance. This role will benefit from a motoring expenditure allowance (MEA).

We are a proud member of the Disability Confident Scheme.

About Us

Over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Willmott Dixon was recognised by The Sunday Times as one of the Top 10 "Big" Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe's 1,000 best workplaces by the Financial Times in 2025.

Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development