Executive Assistant

Advokatfirma Blikra, Slotterøy & Fonn AS; Leeds; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading engineering and infrastructure company is seeking a highly organised Executive Assistant to support senior leaders. Ideal candidates will possess exceptional communication, organisational, and problem-solving skills, with a proactive approach to managing diverse responsibilities and priorities. This role offers competitive compensation and opportunities for career development.

Benefits

Flexible working

Career development opportunities

Competitive benefits package

Qualifications

• Proven experience as an Executive Assistant or similar role in engineering or related fields.
• Excellent communication skills, client-facing experience is a plus.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Manage diary and travel arrangements, including scheduling meetings and site visits.
• Draft and proofread reports and presentations.
• Coordinate communications with clients and stakeholders.

Skills

Organisational skills

Time-management

Communication

Attention to detail

Problem-solving

Tools

Microsoft Office

Job description

Location: Central London

Salary: £40,000 - £50,000

We are looking for a highly organised and proactive Executive Assistant to support senior leaders in a fast-paced engineering and infrastructure company. The ideal candidate will be a problem-solver with excellent communication skills, capable of managing multiple priorities while maintaining professionalism and discretion.

Key Requirements

• Proven experience as an Executive Assistant, PA, or Office Manager (preferably in engineering, construction, or rail).
• Strong organisational and time-management skills, able to juggle deadlines and dynamic schedules.
• Excellent written and verbal communication skills (client-facing experience is a plus).
• High attention to detail, especially when handling reports, travel, and compliance documents.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Comfortable working independently in a fast-moving environment.

Highly Desirable

• Experience with CRM systems or B2B/client management.
• Knowledge of railway standards (e.g., Network Rail, Sentinel) or ISO certifications (9001/45001).
• Background in sales support or business administration.

Role & Responsibilities

• Diary & Travel Management: Schedule meetings, site visits, and travel (flights, hotels, rail).
• Document Preparation: Draft, format, and proofread reports, presentations, and tenders.
• Project Support: Track key contracts, compile performance reports (KPIs, audits), and assist with project setup/closeout.
• Client & Stakeholder Liaison: Coordinate communications with clients, suppliers, and partners.
• Office Coordination: Handle onboarding, training sessions, and compliance documentation.

If you're interested in this role and would like a full job description with a confidential chat, contact Marcus at [e-mail] or on 0161 836 7028.

This role offers a very competitive day rate with attractive benefits, flexible working, and career development.

For a confidential conversation about the role, please contact 0161 836 7028.

The partnering concept promoted by Vital means that we work together with candidates and clients to achieve your career and recruitment objectives. For clients, the result is cost-effective, culture-compatible solutions that make staff selection, recruitment, and retention far easier.

For candidates, it means a personal and professional relationship that will help you through every stage of obtaining your ideal job and pursuing your career goals.

Our commitment to both candidates and clients is matched only by our professionalism and dedication to providing the best possible service.