Executive Assistant

KHR - Recruitment Specialists; Hythe; On-site; GBP 35,000; Full time

Job summary

A specialized recruitment agency is seeking an experienced Executive Assistant in Hythe, England. The role involves providing pivotal support to the executive team through personal assistant duties, office management, and meeting administration. Candidates should have proven experience in an administrative or PA role, strong written English skills, and be highly organized and discreet. This position offers a salary of GBP35,000 and comes with additional benefits.

Qualifications

• Proven experience in an administrative or PA/EA role.
• Strong written English and document formatting skills.
• Highly organized, discreet, and adaptable.

Responsibilities

• Act as the central liaison within the executive team.
• Manage diaries and schedule meetings.
• Draft routine correspondence and assist with reports.

Skills

Organizational skills

Discretion

Written English

Microsoft Office proficiency

Adaptability

Job description

Executive Assistant (ExecPA/AR) Romney Marsh, England

Salary: GBP35000 - GBP35000 per annum + Benefits

Our client is seeking a highly organised and discreet Executive Operations Co-ordinator to provide direct support to the executive team of three. This pivotal role will involve a mix of personal assistant duties, office management, document drafting, and meeting administration.

This is a varied and trusted role at the centre of a busy and evolving organisation. The successful candidate will take ownership of day-to-day coordination tasks, help maintain structure across the executive team, and bring a professional presence to the wider office.

Key Responsibilities:

• Executive Support: Act as the central liaison and unifying force within the executive team
• Manage diaries and schedule meetings for the Aerodrome Manager, CEO, and Head of Finance
• Draft routine correspondence and assist with the preparation of reports, presentations, and internal communications
• Organise travel, accommodation, and expense submissions
• Maintain discretion when handling confidential or sensitive information

Meeting & Document Administration:

• Prepare agendas, take accurate minutes, and track follow-up actions for leadership and operational meetings
• Format and proof documents, reports, and board materials
• Maintain document filing systems, both electronic and hard copy

Office & Resource Management:

• Monitor office supplies, printer resources, and basic facilities needs
• Liaise with suppliers and maintenance contacts as needed
• Support onboarding of new staff (e.g. pass applications, desk setup, key access)

Team Liaison:

• Act as a point of contact for internal coordination between departments on behalf of the executive team
• Support event coordination and leadership visits as required

Person Specification:

Essential:

• Proven experience in an administrative or PA/EA role
• Strong written English and document formatting skills
• Highly organised, discreet, and adaptable
• Comfortable working under pressure and balancing multiple priorities
• Confident with Microsoft Office and diary management tools

Desirable:

• Experience in a complex or regulated work environment (aviation, healthcare, legal)
• Familiarity with basic office operations (procurement, IT liaison, staff support)
• Ability to spot inefficiencies and improve local processes