Executive Assistant

AJ Walter Aviation; Horsham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global aviation support company is seeking an Executive Assistant to support the CEO on a 12-month contract. Key responsibilities include managing schedules, arranging travel, and handling correspondence. Candidates should have proven experience in a similar role, excellent communication skills, and the ability to work independently across time zones. This position offers a supportive workplace with development opportunities and benefits like a discretionary bonus and private healthcare.

Benefits

Team fun budget

Access to LinkedIn Learning

Opportunities for charity events

Modern office with onsite gym

Discretionary bonus

Private healthcare

Relocation support

Qualifications

• Proven experience as a global Executive Assistant supporting senior leaders.
• Ability to handle confidential information with discretion.
• Self-motivated and adaptable to work independently across time zones.

Responsibilities

• Manage complex diaries and meetings for the CEO.
• Arrange international travel itineraries and source competitive rates.
• Prioritise and manage daily correspondence.

Skills

Organisational skills

Communication skills

Relationship-building

Attention to detail

Tech-savvy

Job description

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AJW Group is seeking a highly organised and proactive Executive Assistant to support our Chief Executive Officer on a 12-month fixed-term contract, ideally to start asap.

This role requires a high level of autonomy, discretion, and decision-making. You’ll manage the CEO’s schedule, communications, and travel while coordinating with stakeholders across multiple global locations. The ability to act on remote instructions and deliver efficiently in a fast-paced environment is essential.

Responsibilities include:

Manage complex diaries, meetings, appointments, and business lunches for the CEO.

Arrange international travel itineraries, sourcing competitive rates for flights, hotels, car hire, and restaurants.

Interpret remote instructions and deliver a wide range of executive support services across multiple global locations.

Provide support for personal diary management and arrangements as required.

Prioritise and manage daily correspondence, including responding to emails, preparing reports, presentations, and handling general enquiries.

Raise purchase orders and manage approval processes for various business and personal requirements.

Complete and submit expense reports with accurate receipt tracking.

Undertake ad hoc projects and deliver data-driven insights and information as needed.

About you

Proven experience as a global Executive Assistant, ideally supporting a business owner or senior leader within a privately owned organisation

Highly organised with exceptional attention to detail and time management

Ability to handle confidential information with absolute discretion and professionalism

Self-motivated, adaptable, and capable of working independently across multiple time zones

Expert-level communication skills, both written and verbal

Strong relationship-building skills with a diplomatic and professional approach

Tech-savvy with confidence in using various digital tools and platforms

Tenacious, resourceful, and solution-oriented under pressure

We are AJW. We connect, supply, and deliver. We’re proud to be part of an industry that connects the world.

At AJW, we’re more than just a business—we’re a global team shaping the future of aviation. We connect, supply, and deliver to keep the world moving, and we invest in the people who make it happen. When you join us, you’ll be part of an innovative, supportive, and inclusive workplace where you can grow and thrive. Here’s what we offer:

A team fun budget to bring colleagues together.

Free access to LinkedIn Learning to support your development.

Opportunities to take part in charity events, volunteering, and community projects.

A modern office with an onsite gym, bike-to-work scheme, and a great restaurant.

A discretionary bonus and private healthcare.

Relocation support if you're moving closer to our HQ.

We encourage five days a week in the office to strengthen teamwork, collaboration, and development. However, we understand personal circumstances vary, and we support flexibility where needed. Some roles may require more in-office presence to meet business needs, but we’re committed to finding the right balance for our team.

Watch the video below to discover who we are, what we do, and why AJW could be the perfect place for your next career move.

To recruitment agencies: AJW Group will not accept unsolicited or speculative agency CV’S and will not be responsible for any fees related to unsolicited CVs.