Executive Assistant

Alvarez & Marsal Deutschland GmbH; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an experienced Executive Assistant to support senior executives in a dynamic and fast-paced environment. This role involves managing complex schedules, coordinating meetings, and ensuring smooth operations within the team. The ideal candidate will thrive in a challenging role, demonstrating exceptional communication and organizational skills. With a focus on building relationships and providing high-level support, this position offers the opportunity to contribute to a collaborative culture that values diversity and inclusion. If you are proactive and detail-oriented, this is the perfect opportunity for you.

Qualifications

• Experience working with senior individuals and handling confidential information.
• Proficiency in MS Office applications and Salesforce for reporting.

Responsibilities

• Manage calendars, emails, and schedules for senior executives.
• Coordinate internal and external meetings and events.
• Support business development activities and prepare reports.

Skills

Excellent oral and written communication skills

Interpersonal skills

Multi-tasking

Organizational skills

Proactive involvement

Education

High-grade bachelor’s degree

Tools

MS Word

Excel

PowerPoint

Outlook

Salesforce

Concur

Zoom

MS Teams

Agresso

Job description

Description

About the firm

Companies, investors and government entities around the world turn to Alvarez & Marsal (A&M) for leadership, action and results. Privately held since its founding in 1983, A&M is a leading global professional services firm that provides advisory, business performance improvement and turnaround management services. When conventional approaches are not enough to create transformation and drive change, clients seek our deep expertise and ability to deliver practical solutions to their unique problems.

With over 10,000 people providing services across six continents, we deliver tangible results for corporates, boards, private equity firms, law firms and government agencies facing complex challenges. Our senior leaders, and their teams, leverage A&M’s restructuring heritage to help companies act decisively, catapult growth and accelerate results. We are experienced operators, world-class consultants, former regulators and industry authorities with a shared commitment to telling clients what is really needed for turning change into a strategic business asset, managing risk and unlocking value at every stage of growth.

To learn more, visit: AlvarezandMarsal.com.

A&M Culture

A&M is a fast-paced environment with a highly dynamic culture which emphasizes diversity and inclusion. We empower, coach and mentor our people and endorse meritocracy to develop skilled consultants who will grow with A&M to deliver tangible results and build long-lasting relationships, internally and externally. Our entrepreneurial culture celebrates independent thinkers and doers who positively impact our clients and shape our industry.

The collaborative, supportive environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward and Inclusive Diversity—are the main reasons our people love working at A&M.

Inclusive Diversity runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

The Role

We are looking for an experienced EA in our office in Riyadh. You will work closely with other EAs to ensure the smooth running of a department and the company, including helping during times of high workload and covering annual leave and absences. The ideal candidate will have prior experience within the professional services industry and is looking for a challenging role in a dynamic, entrepreneurial and highly professional company. The right candidate will have experience dealing with busy professionals and tight deadlines; extensive diary and timesheet management; being one step ahead of their team’s needs and understand the importance of building relationships with clients and their teams.

The role requires someone who is proactive, extremely personable, friendly and confident.

This is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment. You must have experience supporting senior executives, excellent communications and organisation skills, attention to detail and be used to working under pressure.

Responsibilities include but are not limited to:

Secretarial

• Monitor emails and respond on behalf of Managing Directors
• Scheduling and organizing meetings, breakfast, lunches and dinners
• Preparing minutes in meetings and following up on actions
• Providing contributions in internal meetings
• Post handling
• Coordinating travel plans and itineraries
• Setting up conference calls
• Maintaining and coordinating calendars
• Maintaining team holiday calendar
• Meeting and greeting clients and other visitors
• Booking meeting rooms
• Managing confidential information
• Compilation of processing expenses on Concur
• Timesheet management
• Archiving – client confidentiality
• Coordinating internal and external client meetings from a virtual and in-person perspective
• Scanning, binding and printing
• Assisting and supporting onboarding new joiners within the team
• Providing support for other EAs when required
• Collaborating with other EAs across A&M and the wider corporate support teams, including HR, Facilities, Finance and IT to ensure a smooth running of the team
• Acting as a main point of contact for your team

Business Development and Reporting

• Coordinating various internal and external offsite marketing events and attending when required
• Assisting with coordination of virtual conferences using MS Teams and Zoom
• Sourcing venue, speakers, material, and all logistics
• Following up on action plans and corresponding with clients
• Preparing documentation and PowerPoint presentations
• Updating contact databases
• Tracking Executive sales activities and reporting on Salesforce
• Producing Salesforce reports
• Unloading and maintaining pipeline in Salesforce
• Being a Salesforce administrator on behalf of your Managing Directors
• Preparing team communications and social events

Sales Operations

• Invoices and billing support in coordination with central teams
• Conflict checks, anti-money laundering coordination
• Administration of onboarding of new clients
• New project setup and liaising with the billing coordinator team
• Printing reports and dashboards

The Requirements

To be considered, you must possess:

• High-grade bachelor’s degree (or equivalent/higher) from an accredited top-tier university
• Excellent oral and written communication skills
• Arabic language skills are desirable but not essential
• High level of interpersonal skills to handle sensitive and confidential information with maximum discretion
• Ability to interact and communicate with all levels of the organization
• Experience working with senior individuals
• Ability to multi-task in a fast-paced environment; constantly prioritize/reassess tasks
• Proficiency with a variety of computer software applications in word processing, spreadsheets, database and presentation software specifically, MS Word, Excel, PowerPoint, Outlook and various other internet applications
• Experience with Agresso, Salesforce, Concur, Zoom and MS Teams
• Organizational and detail-oriented skills
• Ability to work independently and within a team
• Proactive involvement in executive business dealings
• Fluency in English and Arabic