Executive Assistant

Acrisure; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Acrisure is seeking an Executive Assistant to provide high-level support for the Technology Senior Leadership Team at Acrisure International in London. The role covers inbox management, heavy diary coordination with internal and external stakeholders, and expense reporting using Emburse.

It also involves arranging extensive global travel, preparing itineraries, coordinating Team Leader meetings, and creating marketing collateral with brand alignment.

Qualifications

• Experience supporting SLT/C-suite or senior executives.
• Strong written and verbal communication skills.
• Proven ability to manage multiple tasks and priorities.

Responsibilities

• Manage inbox and respond on behalf of the SLT as needed.
• Coordinate heavy calendar and schedule meetings with internal and external stakeholders.
• Process monthly expense reports using Emburse and ensure policy compliance.
• Arrange extensive global travel (primarily US) with visa requirements and itineraries.
• Support Team Leader meetings with agendas, minutes and action points.
• Create marketing collateral aligned with brand guidelines in coordination with Marketing.

Skills

Inbox management

Diary management

Microsoft Office

Communication

Organisational skills

Detail oriented

Team player

Discretion

Tools

Emburse

Job description

Job title: Executive Assistant

Location: London

About Acrisure:

Acrisure is a global Fintech leader that combines the best of humans and high tech to offer multiple financial products and services to millions of businesses and individual clients. We connect clients to solutions that help them protect and grow what matters, including Insurance, Reinsurance, Cyber Services, Mortgage Origination and more.

Acrisure employs over 17,000 entrepreneurial colleagues in 21 countries and have grown from $38 million to $4.3 billion in revenue in just over ten years. Our culture is defined by our entrepreneurial spirit and all that comes with it: innovation, client centricity and an indomitable will to win.

Overview

Provide executive support for the Technology Senior Leadership Team (SLT) in Acrisure International.

Responsibilities

• Inbox Management
  • File/action/respond on behalf of the SLT where appropriate
  • Flag items for action where applicable
• Diary Management
  • Responsibility for heavy calendar management, requiring interaction with both internal and external stakeholders
  • Coordinate a variety of client, market and internal meetings
  • Gatekeep diary and suggest opportunities to streamline schedules
• Expense Management
  • File monthly expense reports using Emburse
  • Review expense reports of direct reports to ensure they are submitted in line with company policy
• Global Travel Management
  • Extensive global travel bookings (predominantly US) including flights, hotels, car hire, transfers and any other logistics
  • Ensure bookings are in line with company policy
  • Identify and execute all visa requirements
  • Provide itineraries where required
• Business Assistance
  • Coordinate Team Leader meetings including agendas, minutes, action points
  • Create marketing collateral in line with Acrisure brand guidelines, in coordination with Marketing team
• Event Planning
  • Manage both internal and external events for the SLT and wider teams
  • Coordinate with wider Acrisure teams and corporate functions on group events
  • Suggest opportunities for hosting hospitality/events with clients and markets
  • Budget management and tracking
  • Liaise with Marketing for Acrisure branded collateral where applicable

Key Competencies

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Exceptional written and verbal communication skills
• Tech savvy and openly keen to embrace AI tooling
• Strong organization and planning skills
• Proven ability to work with a team or autonomously
• Sound judgment and decision-making ability
• Proven ability to show initiative
• Effective team player with a can-do, collaborative attitude
• Discretion and confidentiality
• Strong attention to detail and accuracy
• Flexibility and ability to manage multiple tasks at once

Previous Experience

• Experience supporting SLT/C-suite (Tech, Start-Up, Professional services etc.)
• Project and/or event management experienceExtensive calendar and travel management