Executive Assistant

TN United Kingdom; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player seeks a proactive Executive Assistant to support the Head of School. This pivotal role involves managing schedules, organizing high-profile meetings, and coordinating events. You'll play a key part in maintaining smooth operations and enhancing procedural efficiencies within a diverse academic environment. Join a dynamic team at a prestigious institution that values diversity and innovation, where your contributions will help shape the future of education and research.

Benefits

Generous Pension Scheme

30 Days Leave

Season Ticket Loan Scheme

Professional Development Opportunities

Flexible Working Arrangements

Qualifications

• Experience in managing executive schedules and diaries.
• Ability to coordinate high-profile events and meetings.

Responsibilities

• Support the Head of School with diary management and scheduling.
• Organize conferences, events, and manage travel logistics.

Skills

Diary Management

Event Coordination

Communication Skills

Organizational Skills

IT Support Coordination

Education

Bachelor's Degree

Professional Certification in Administration

Job description

Executive Assistant, London Borough of Tower Hamlets

Client: Queen Mary University of London

Location: London Borough of Tower Hamlets, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: b0a8e2cc95bc

Job Views: 17

Posted: 01.05.2025

Expiry Date: 15.06.2025

Job Description:

About the Role

As an Executive Assistant (EA), you will support the Head of School (HoS) by managing their electronic diary, prioritising their schedule, and coordinating with relevant parties. You will act as Secretary for various school committees, creating agendas, taking minutes, and ensuring follow-up actions are completed. Your responsibilities include organizing and facilitating conferences, events, and high-profile meetings, including booking travel, venues, and catering, as well as ensuring IT support. You will manage probationary and appraisal processes, oversee academic recruitment cycles, handle communications within the school, organize travel for the HoS, and take responsibility for space planning tasks. You will work collaboratively to identify procedural improvements and support the recruitment, selection, induction, and probation of staff. Your role is pivotal in maintaining smooth operations and ensuring the HoS and the School Management Team are supported efficiently.

About the School

The School has approximately 100 academic staff, 45 administrative and technical staff, and 45 postdoctoral research staff. There are around 1800 undergraduate and taught postgraduate students and 220 PhD students. The staff and student body are international in make-up. The school also holds a Bronze Athena SWAN Charter for Women in Science and is a registered member of WISE.

About Queen Mary

At Queen Mary University of London, we believe that a diversity of ideas helps us achieve the previously unthinkable. Throughout our history, we’ve fostered social justice and improved lives through academic excellence. We continue to live and breathe this spirit today, not because it’s simply “the right thing to do” but for what it helps us achieve and the intellectual brilliance it delivers. Our reformer heritage informs our conviction that great ideas can and should come from anywhere. It’s an approach that has brought results across the globe, from east London communities to the favelas of Rio de Janeiro. We embrace diversity of thought and opinion in everything we do, believing that when views collide, disciplines interact, and perspectives intersect, truly original thought takes form.

Benefits

We offer competitive salaries, access to a generous pension scheme, 30 days’ leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme, and access to a comprehensive range of personal and professional development opportunities. We also offer a range of work-life balance and family-friendly, inclusive employment policies, campus facilities, and flexible working arrangements. Queen Mary’s commitment to our diverse and inclusive community is embedded in our appointment processes. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability.