Executive Assistant

The Fedcap Group; Greater London; Hybrid; GBP 35,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to enhance the efficiency of its leadership team. This role involves providing personalized support, managing schedules, and coordinating travel arrangements. The ideal candidate will possess outstanding organizational and time management skills, demonstrating initiative and discretion. Join a forward-thinking organization committed to tackling unemployment and making a difference in communities across the UK. This position offers a dynamic work environment and the opportunity to contribute to meaningful projects that impact lives positively.

Benefits

Monthly benefits scheme worth £500

Cycle to work scheme

Laptop and mobile phone for every employee

Employee assistance programme (EAP)

Institute of Employability Professionals (IEP) qualification

Two-week induction and training programme

Company annual leave with buy/sell scheme

Free life cover

Pension with 5% match

Qualifications

• Proven track record in a similar role with strong organizational skills.
• Experience in minute taking and managing executive schedules.

Responsibilities

• Provide comprehensive administrative support to executives.
• Coordinate meetings, manage travel, and handle communications.

Skills

Organizational Skills

Time Management

Communication Skills

Attention to Detail

Discretion

Education

Relevant Experience

Qualifications in Administration

Tools

MS Outlook

MS Word

MS PowerPoint

Job description

JOB DESCRIPTION

Fedcap Employment (part of The Fedcap Group) is a not-for-profit organisation delivering employability solutions across a range of UK contracts and local frontline professional teams. Our services are more vital than ever before to individuals and their wider communities as we tackle unemployment rates head on.

The Role

As the Executive Assistant you will ultimately be contributing to the efficiency of our business by providing personalised and timely support to our executive and senior leadership team members. To be successful in this role, you should be well-organised, have great time management skills and be able to act using your own initiative.

Location: We are accepting applications from anywhere across the UK. This role can be done remotely/hybrid with occasional travel.
Salary: £35,000

Key Responsibilities

• Provide comprehensive administrative support to the executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations on behalf of the executives. Manage and execute executive actions.
• Act as a liaison between the directors and internal/external stakeholders, including funders, partners, and colleagues.
• Review, manage and prioritise emails, handling inquiries and requests with professionalism and efficiency and escalating business critical tasks.
• Coordinate and schedule internal and external meetings, ensuring all necessary resources and materials are prepared in advance, including board meeting preparation, meeting arrangements, adherence to internal governance requirements, board documentation, minute taking, and timely execution of follow-up actions.
• Lead and manage the organising and coordinating of governance meetings including exec meetings, cabinet and SLT meetings, ensuring events run smoothly and efficiently.
• Arrange complex domestic and international travel itineraries, including rail and air travel, accommodation, and related activities. Manage travel expenses, corporate card management of executives and reconcile reimbursement requests.
• Assist in planning and organising company events, conferences, and meetings as needed.
• Support executives on special projects as needed, demonstrating flexibility and adaptability.
• Support and coordinate the delivery of events and activities, including booking venues, managing invites and communications, arranging materials and ensuring smooth event logistics.
• Support the executive with comprehensive diary management, encompassing both business and occasional personal scheduling needs.
• Maintain confidentiality and trust while supporting senior leaders with sensitive and private matters.

Person Specification

• Proven track record of success in a similar role.
• Outstanding organisational and time management skills.
• Competent using MS applications such as Outlook, Word and PowerPoint.
• Previous experience of minute taking.
• Ability to identify when communication styles require tailoring, working formally and informally when required.
• Excellent verbal and written communications skills demonstrable with the relevant experience, education, qualifications or certification.
• Solutions focused with a careful attention to detail.

Key Competencies

• Initiative
• Highly organised
• Attention to detail
• Discretion and confidentiality
• Adaptable Communication.

Benefits

• A monthly benefits scheme worth £500 with access to over 900 retailers.
• A cycle to work scheme that is open all year long!
• Laptop and mobile phone for every employee!
• Employee assistance programme (EAP). A telephone service offering various support services including emotional support, stress helpline amongst others.
• The opportunity of an Institute of Employability Professionals (IEP) qualification for all employees.
• A two-week Induction and training programme.
• Company annual leave, including a buy/sell scheme.
• Free life cover!
• Pension with a 5% match from Fedcap.

Additional Information

Equality, Diversity, and Inclusion
Fedcap Employment is committed to applying equal opportunities at all stages of recruitment and selection, in line with its Equality, Diversity and Inclusion policy in addition to our duty under the Equality Act 2010 to have due regard to the need to eliminate discrimination; to advance equality of opportunity.

Fedcap Employment is a Disability Confident Leader employer and as such, any candidate with a disability will not be excluded unless the candidate is unable to perform a duty intrinsic to the role, having considered reasonable adjustments. Reasonable adjustments to the recruitment process will be made to ensure that no applicant is disadvantaged because of their disability.

Disability confident employer
Fedcap is a recognised Disability Confident Leader with commitments to aim to recruit, retain and develop disabled people within the company. We encourage applications from people with disabilities and will offer to support with reasonable adjustments where required.

Veterans and service personnel
Fedcap is positive about employing veterans and service personnel spouses or family members as part of our commitment to upholding principles of the Armed Forces Covenant.

Advert expiry: If you are interested in the position we recommend applying at your earliest convenience. Fedcap reserves the right to withdraw a job advertisement at any time.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industries: Non-profit Organizations