Executive Assistant

Pentasia; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a detail-oriented Junior Executive Assistant to support their Global Leadership Team. In this dynamic role, you will manage complex calendars, coordinate travel, and prepare high-quality presentations, all while contributing to key company events. You will thrive in a collaborative environment, gaining exposure to senior leadership and business operations. This position offers opportunities for professional growth and a chance to make a significant impact within the organization. If you are passionate about supporting leaders and ensuring smooth operations, this role is perfect for you.

Benefits

Supportive Work Environment

Professional Development Opportunities

Competitive Benefits Package

Qualifications

• Experience in managing executive calendars and logistics.
• Strong written and verbal communication skills are essential.

Responsibilities

• Coordinate meetings and manage complex executive calendars.
• Arrange travel logistics and prepare executive presentations.

Skills

Organisational Skills

Time Management

Travel Booking

Communication Skills

Microsoft Office

Attention to Detail

Problem-Solving

Team Collaboration

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

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Pentasia provided pay range

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Base pay range

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Job Title

Solutions focused and data driven Senior Client Engagement Manager - delivering best practice and strong relationships

Are you an organised, detail-oriented multitasker with a passion for supporting senior leaders? One of our clients, a leading global provider of local mobile-first payments solutions, is looking for a Junior Executive Assistant to join their dynamic team and provide top-tier administrative and logistical support to the Global Leadership Team (GLT).

In this role, you’ll play a key part in the smooth running of executive operations—managing complex calendars, coordinating travel, preparing polished presentations, and supporting high-impact meetings. You'll also have the opportunity to contribute to event planning and collaborate across teams.

What You’ll Be Doing

• Meeting Coordination: Schedule and organise internal and external meetings, including venue bookings and catering.
• Calendar Management: Maintain and prioritise busy executive calendars for GLT members.
• Travel & Logistics: Arrange flights, hotels, ground transport, and manage visa applications.
• Executive Presentations: Prepare and format high-quality PowerPoint decks and reports for the Chief People Officer (CPO).
• Deadline Monitoring: Track tasks and ensure timely completion of key action items.
• Event Support: Coordinate external conferences and support company-wide events like All Hands meetings.
• CEO Engagement: Manage monthly "Meet the CEO" meetings—attendee lists, invites, coordination, and materials.
• Office Administration: Support the Office Manager when needed.
• Health & Safety: Serve as a trained First Aider and Fire Marshal, keeping certifications up to date.
• Team Collaboration: Assist with ad hoc events for other teams if event management interests you.

Key Skills, Experience & Competencies

• Strong organisational and time-management skills
• Ability to manage multiple executive calendars across different timezones with shifting priorities
• Experience in booking travel and managing logistics
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)
• High attention to detail and ability to handle confidential information
• Proactive approach to problem-solving and task management
• Ability to work collaboratively across different teams and stakeholders

What They Offer

• A supportive and collaborative work environment
• Exposure to senior leadership and business operations
• Opportunities for professional development and growth
• A chance to contribute to key company events and initiatives
• Competitive benefits package

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

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London, England, United Kingdom 3 months ago

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