Executive Assistant

SimCorp India; Greater London; Hybrid; GBP 35,000 - 55,000; Full time

Benefits offered by this job

Hybrid workplace

Pension

Learning opportunities

Professional development

Job summary

SimCorp is seeking a Senior Executive Assistant to support senior leaders with calendar management, meeting coordination, travel planning, and executive communications. The role emphasizes discretion, cross-functional collaboration, and operational excellence across administrative processes.

You will work in a hybrid environment, engaging with stakeholders across the business to ensure efficient day-to-day operations and strategic coordination.

Qualifications

• Experience supporting senior leaders or management teams in an administrative or EA role.
• Ability to manage multiple priorities, schedules, and deadlines with strong organization.
• Experience coordinating meetings, events, travel, and business logistics.
• Strong communication skills and confidence interacting with stakeholders at all levels.
• Experience preparing reports, presentations, or executive communications.
• Ability to handle confidential information with professionalism and discretion.
• Familiarity with administrative processes and business support activities.
• Experience collaborating across teams to ensure efficient execution of priorities.
• Interest in process improvements and learning new tools and workflows.

Responsibilities

• Manage executive calendars, coordinate meetings, and prepare materials for decision-making.
• Coordinate travel itineraries, accommodations, and logistics for leaders.
• Maintain records, prepare reports and executive summaries, organize critical documents.
• Serve as a key point of contact for internal and external stakeholders with professional communications.
• Support planning and execution of meetings, leadership events, and business forums.
• Handle sensitive information discreetly and maintain high standards of integrity.
• Collaborate across Administration and business functions to ensure alignment and efficiency.
• Document and update administrative procedures and ways of working.

Skills

Calendar management

Meeting coordination

Travel arrangements

Record keeping

Executive support

Stakeholder communication

Documentation

Process improvement

Cross-functional collaboration

Discretion with confidential info

Job description

WHAT MAKES US, US

Join some of the most innovative thinkers in FinTech as we lead the evolution of financial technology. If you are an innovative, curious, collaborative person who embraces challenges and wants to grow, learn and pursue outcomes with our prestigious financial clients, say Hello to SimCorp!

At its foundation, SimCorp is guided by our values - caring, customer success-driven, collaborative, curious, and courageous. Our people-centered organization focuses on skills development, relationship building, and client success. We take pride in cultivating an environment where all team members can grow, feel heard, valued, and empowered.

If you like what we're saying, keep reading!

WHY THIS ROLE IS IMPORTANT TO US

At SimCorp, effective leadership depends on strong operational support and seamless coordination. As a Senior Executive Assistant, you will play an important role in ensuring the smooth execution of executive activities, enabling leaders to focus on strategic priorities while maintaining efficient day-to-day operations.

Working closely with senior leaders, administrative colleagues, and stakeholders across the business, you will coordinate schedules, manage communications, support business planning activities, and help ensure operational excellence across a wide range of administrative processes.

Success in this role means creating a well-organized and efficient working environment, providing high-quality support to executives, and helping teams work effectively through strong coordination, communication, and attention to detail.

WHAT YOU WILL BE RESPONSIBLE FOR

In your daily work, you will collaborate with leaders and colleagues across the organization to:

• Manage executive calendars, coordinate meetings, and ensure timely preparation of materials that support effective decision-making.
• Support executive operations through proactive scheduling, meeting planning, follow-up activities, and day-to-day administrative coordination.
• Maintain accurate records, prepare reports, presentations, and executive summaries, and oversee the organization of critical business documentation.
• Serve as a key point of contact for internal and external stakeholders, handling communications and ensuring information is routed effectively and professionally.
• Coordinate travel arrangements, accommodations, itineraries, and logistics for executives and leadership teams.
• Support the planning and execution of meetings, workshops, leadership events, team activities, and business forums.
• Handle sensitive and confidential information with a high degree of discretion, professionalism, and integrity.
• Support operational reporting activities and the preparation of business updates, status reports, and presentation materials.
• Contribute to the smooth running of administrative processes and day-to-day team operations.
• Identify opportunities to improve administrative processes and recommend enhancements that increase efficiency and consistency.
• Collaborate closely with colleagues across Administration and other business functions to ensure alignment and operational effectiveness.
• Assist with documenting, maintaining, and updating administrative procedures and ways of working.

WHAT WE VALUE

• Experience supporting senior leaders, executives, or management teams in an administrative, coordination, or executive assistant capacity.
• Ability to manage multiple priorities, schedules, and deadlines while maintaining a high level of organization and attention to detail.
• Experience coordinating meetings, events, travel arrangements, and business logistics.
• Strong communication skills and confidence interacting with stakeholders across different levels of an organization.
• Experience preparing reports, presentations, executive communications, or business documentation.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Familiarity with administrative processes, operational coordination, and business support activities.
• Experience working collaboratively across teams and functions to ensure efficient execution of activities and priorities.
• Interest in identifying process improvements and supporting continuous operational excellence.
• Curiosity to learn new tools, processes, and ways of working that enhance organizational effectiveness.

BENEFITS

Attractive salary, bonus scheme, and pension are essential for any work agreement. However, in SimCorp, we believe we can offer more.

In addition to our traditional benefit scheme, we provide flexible working arrangements and a hybrid workplace model that supports a healthy work-life balance.

We are committed to supporting professional growth through learning opportunities, developmen