Executive Assistant

William James Recruitment; Glasgow; Hybrid; GBP 30,000 - 36,000; Full time

Job summary

A leading international law firm in Glasgow seeks a Legal Executive Assistant to support its corporate team. The ideal candidate will have experience in executive assistance, excellent organisational skills, and a proactive approach. The role offers a hybrid working model and opportunities for career development in a collaborative environment.

Benefits

Hybrid working model

Opportunities for career development

Inclusive team culture

Qualifications

• Previous experience as an executive assistant or legal PA, ideally in a law firm.
• Strong attention to detail and ability to manage busy schedules.
• Ability to build rapport with clients and teams.

Responsibilities

• Manage complex diaries and coordinate travel.
• Prepare documents and follow up on action points.
• Support client engagement and business development.

Skills

Organisational skills

Multitasking

Communication skills

Proficiency in Microsoft Office

Tools

iManage

Aderant

Job description

Overview

Legal Executive Assistant - Corporate - Up to £36,000 salary

A leading international law firm is seeking an experienced executive assistant to join its high-performing corporate team in the Glasgow office. This is an excellent opportunity for a proactive and organised individual who thrives in a fast-paced, professional services environment.

Responsibilities

• Manage complex diaries and coordinate international travel and meetings
• Prepare documents, meeting agendas, and follow up on action points
• Support client engagement, business development activities, and pitch preparation
• Maintain well-organised and compliant filing systems using iManage
• Assist with onboarding, compliance, billing, and financial reporting using Aderant
• Liaise with clients and internal teams, ensuring clear, professional communication
• Draft correspondence, manage shared inboxes, and coordinate with other departments
• Take ownership of administrative processes and contribute to team efficiency

What you'll bring

• Previous experience as an executive assistant or legal PA, ideally in a law firm or professional services setting
• Strong organisational and multitasking skills, with excellent attention to detail
• Confidence managing busy schedules and coordinating across time zones
• Strong communication skills and the ability to build rapport at all levels
• Proficiency in Microsoft Office; experience with iManage and Aderant is an advantage
• A proactive, flexible approach and ability to stay ahead of what's needed

What's on offer

• Join a collaborative, well-respected team in the Glasgow office
• Hybrid working model with a strong focus on wellbeing and flexibility
• Genuine opportunities for career development and progression
• A people-first, inclusive culture where your contribution is valued

If you're a confident, capable EA looking for your next challenge in a top-tier corporate team, apply now to find out more.

Apply in the strictest of confidence online and or via telephone. There is no need for a CV for an initial conversation.

Contact: Tara Halliwell (Retained Consultant)

Direct Dial: 0161 826 3140 Mobile: [phone]

Email: [e-mail]