Executive Assistant

Syme Drummond Ltd; Glasgow; Hybrid; GBP 30,000; Full time

Job summary

A dynamic operational support firm in Paisley is seeking an experienced Executive Assistant to support the COO and Ops Director. The ideal candidate will be super-organised, proactive, and adept at managing complex schedules and communications. This initial 6-month FTC offers a salary circa £30,000 with potential for permanent placement. You will streamline operations and significantly contribute to team effectiveness, with some flexibility for working from home.

Benefits

Excellent benefits

Some work from home flexibility

Qualifications

• Proven EA/admin experience supporting C-suite or senior operational leaders.
• A natural process improver who enjoys creating order and smoothing workflows.
• Calm and personable, happy to be on-site.

Responsibilities

• Manage diaries and inboxes, prioritizing and gatekeeping.
• Prepare agendas and capture actions.
• Coordinate travel and handle expenses.

Skills

Organisational skills

Proactivity

Time management

Discretion

Microsoft 365

Process improvement

Tools

Microsoft 365

NetSuite

Job description

Executive Assistant (Operations)

Primarily on-site with some WFH flex - Paisley
Initial 6-month FTC (potential to go perm)
Salary circa £30,000 with some flex and excellent benefits

Be the COO and Ops Director's right hand and the steady organiser for senior operational leaders. Create order, anticipate needs, and streamline how the team works so they can move fast.

What you’ll do

• Own diaries and inboxes, prioritise, gatekeep, and sequence the day.
• Prepare agendas and packs, capture actions, and drive follow-through.
• Think ahead: design simple templates/trackers/checklists that cut admin and speed decisions.
• Coordinate complex travel and accommodation; handle POs/invoices/expenses (Microsoft 365; bonus if you’ve used NetSuite).
• Orchestrate leadership rhythms: Ops meetings, site visits, base calls, and keep comms flowing across Ops/Finance/HR.
• Handle sensitive information with absolute discretion.

What you’ll bring

• A safe pair of hands: super-organised, proactive, and two steps ahead.
• Proven EA/admin experience supporting C-suite or senior operational leaders.
• A ruthless prioritiser who protects time and removes blockers.
• A natural process improver who enjoys creating order and smoothing workflows.
• Tech-confident (Microsoft 365; ideally exposure to POs/expense systems).
• Calm, personable, and happy to be on-site where the action is.

Step in, streamline, and shine! This vacancy will move quickly - apply now or email [e-mail]