Executive Assistant

JR United Kingdom; Gerrards Cross; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Join a market-leading construction software company as an Executive Assistant to the COO and CFO. You'll be a key operational backbone, managing complex schedules and communications while engaging with stakeholders. This hybrid position combines strategic support with a dynamic team culture, reflecting a commitment to diversity and excellence.

Benefits

25 days annual leave + public holidays

Income protection and life assurance

Access to an award-winning benefits platform

EAP available 24/7

£100 fitness club allowance

Private Medical Insurance

Paid study leave + volunteering days

Qualifications

• Experience handling sensitive information with discretion.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft 365, particularly PowerPoint.

Responsibilities

• Manage complex diaries and meeting schedules.
• Support executive with travel and expense management.
• Liaise with internal departments for alignment.

Skills

Communication

Organisational Skills

Discretion

Attention to Detail

Stakeholder Management

Education

A-level or equivalent education

Tools

Microsoft 365

Project Management Software (e.g. Monday.com)

Job description

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? Gerrard's Cross | Hybrid | ? Full-time

Do you want to play a key role in supporting the executive leadership team at a market-leading construction software company?

At Causeway, we’re looking for a highly organised, professional, and proactive Executive Assistant to provide exceptional support to our Chief Operating and Financial Officer and help drive operational success across the business.

Who Are We?

We are ranked as the UK’s #1 construction-specific software player, and our mission is simple: to provide market-leading end-to-end software solutions to the construction and construction-related industries across the entire build lifecycle. If you are looking to build an exceptional career with an award-winning company, you’ve come to the right place.

Our teams are based in the UK, Europe, USA and India, working on products that are used on a global scale. We have a clear and defined roadmap to deliver over the next three years, which is centred around a large-scale digital transformation as well as continuing our growth and expansion.

We embrace diversity and equality and want our employees to feel comfortable bringing their whole selves to work. We are committed to building a team with a variety of backgrounds, skills, and views. Creating a culture of equality isn’t just the right thing to do, it improves every aspect of our business.

Purpose of the Role

As Executive Assistant to the COO & CFO, you will be the strategic operational backbone supporting executive leadership across all business units. You'll manage complex calendars, communications, and administrative functions while serving as a trusted liaison between executives and stakeholders. Your exceptional organisational abilities and business acumen will enable senior leadership to maximise their effectiveness, ensuring seamless execution of priorities and contributing directly to the company's operational excellence and growth objectives.

Key Responsibilities

Executive Support & Coordination

As the trusted right hand to the COO & CFO, you’ll ensure the smooth running of day-to-day executive operations. You will:

• Masterfully manage complex diaries, meeting schedules, and inboxes
• Join key meetings and take the lead on tracking and following up on action items
• Build and maintain clear Standard Operating Procedures (SOPs) for repeatable processes
• Support business-critical processes across multiple functions
• Organise seamless travel and expense management
• Create impactful presentations and prepare documentation for high-stakes internal and external meetings
• Work hand-in-hand with the wider EA team to deliver Leadership Meetings and internal events
• Maintain structured and accessible digital filing systems
• Take ownership of special projects, delivering on time and to spec
• Help prepare quarterly business reviews and board documentation
• Liaise with IT to proactively support executive tech needs and resolve issues
• Own leadership meeting logistics: preparing agendas, coordinating materials, and drafting detailed minutes (including transcript-based where needed)
• Ensure cross-functional meetings are efficient and productive by managing pre-reads, logistics, and follow-ups
• Confidently run virtual meetings, including all technical setup and troubleshooting

Team Coordination & Support

Be the cultural connector and operational anchor within the wider team. You will:

• Act as a liaison between the COO/CFO and internal departments to maintain alignment
• Organise team celebrations, communications, and engagement activities that reinforce team culture
• Help deliver smooth onboarding for new joiners in the COO & CFO’s team
• Support planning and logistics for offsites, meetings, and events

Communication & Stakeholder Engagement

Represent the COO & CFO with professionalism and polish at every touchpoint. You will:

• Manage incoming communication and responses on their behalf, ensuring a seamless stakeholder experience
• Build trusted relationships with team members, clients, and external partners
• Maintain a high standard of communication — written, verbal, and interpersonal
• Follow up with stakeholders across the business to ensure timely progress on key actions and deliverables

Skills, Experience, and Qualifications

• Experience handling sensitive information with discretion, confidentiality, and sound judgment
• Excellent verbal and written communication skills, with strong grammar, spelling, and attention to detail
• High level of proficiency with Microsoft 365, including advanced PowerPoint design
• Resilient under pressure with ability to remain calm during stressful situations
• Proven ability to work independently, prioritise effectively, and follow through on deliverables
• Professional credibility and a track record of integrity and accountability
• At least A-level or equivalent education
• Experience with project management software (e.g. Monday.com)
• Flexibility to occasionally work outside standard business hours when required
• Willingness to support ad-hoc requests during business-critical periods
• Highly self-motivated and accountable, with a growth mindset
• Articulate, emotionally intelligent, and confident when engaging with stakeholders at all levels
• Strong stakeholder management with a professional and composed demeanour
• History of successfully managing multiple competing priorities
• Creative and confident in managing and supporting cross-functional collaboration
• Excellent attention to detail and strong data handling/organisational skills
• Flexible and adaptable in a fast-paced, changing environment
• Passionate about upholding the highest standards and representing the Causeway brand with pride

As a leader in employee engagement and people management, there are fantastic benefits and rewards at Causeway. We strive, year on year, to achieve recognition as an award-winning workplace that our employees love. We’ve selected just a few of the many benefits available below to show you how we take care of our Causeway stars:

• 25 days annual leave + public holidays, increasing with length of service
• Income protection and life assurance
• Access to our award-winning benefits platform
• We take mental health seriously and have a dedicated EAP available 24/7
• £100 allowance towards a fitness club
• Private Medical Insurance
• Paid study leave + volunteering days

? Carbon Footprint

Like all responsible companies, Causeway is aware of the need to recognise the importance of protecting our environment and addressing the climate emergency. Causeway is a carbon neutral company, and we offset our calculated carbon footprint. However, we recognise that offsetting is not a permanent solution, so we set environmental objectives to reduce our footprint year-on-year.

Ready to step into a high-impact EA role at the heart of executive leadership? Apply now and be part of a company transforming the construction industry