Executive Assistant

Inspire People; Fareham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A profitable accounting and contracting firm in Fareham is seeking an Executive Assistant to support the MD. This role requires managing the MD's inbox and diary, implementing smarter workflows, and being a key communication link with clients. Ideal candidates have at least three years' experience in an EA role, are technologically adept, and possess excellent communication skills. The position offers a competitive salary and a flexible work culture.

Benefits

Competitive salary

Profit share

Flexible working hours

Qualifications

• At least 3 years in an EA or senior PA role supporting C-suite.
• Proven record of managing high-volume inboxes with minimal oversight.
• Background in accountancy, finance, or professional services is helpful.

Responsibilities

• Manage MD's email, calendar, and meeting flow.
• Create workflows for approvals and task tracking.
• Support light due diligence for acquisitions.

Skills

Managing complex diaries

Strong written and verbal communication

Tech-positive mindset

Tools

Microsoft 365

Outlook

Teams

SharePoint

Job description

Be the right hand that powers a high-growth journey

Our client is a profitable accounting and commercial contracting business on a clear path to scale. They are investing in acquisitions, modernising their systems, and building a team that gets things done. To unlock the MD’s time and keep momentum high, we are partnering with the organisation to hire an exceptional Executive Assistant who combines emotional intelligence with tech fluency and relentless follow-through.

You will act as an extension of the MD. You will take control of the inbox and diary, bring order to busy days, and create flow for the leadership agenda. If you see a smarter way to run things, you will implement it. If a decision is stuck, you will nudge it over the line. You will be trusted to represent the MD with clients and the internal team, and to keep the office running smoothly when he is on the road or working remotely.

Why this role matters

The MD is focused on acquisitions, strategy and high-value relationships. Your impact will be felt every day. When you manage and protect the MD’s time, projects move faster, clients feel looked after, and the business grows. This is not a back-office role. It is a visible, high-trust position that sits at the centre of the action.

What you will take ownership of

• Email, calendar and meeting flow
• Run the MD’s inbox to a near zero state, triaging, drafting and closing loops without constant prompts
• Own the diary, plan horizons in advance, and ensure preparation materials are ready for every meeting
• Capture actions and drive follow-ups to completion
• Operational rhythm
• Create and maintain simple, reliable workflows for approvals, document control and task tracking
• Coordinate internal communications and keep key stakeholders aligned
• Arrange travel, logistics and on-site set-ups, including boardroom scheduling and client visits
• Tech, systems and AI
• Use Microsoft 365, Outlook, Teams and SharePoint with confidence
• Introduce practical automations and AI-assisted workflows that save time and reduce errors
• Improve templates, checklists and knowledge bases so work scales smoothly
• Acquisitions and project support
• Support light due diligence, data collation and scheduling for target businesses
• Track milestones, ensure documents are complete, and keep timelines on course
• Office presence and gatekeeping
• Be the MD’s eyes and ears in the office, set a calm and professional tone, and uphold standards
• Build rapport with clients, filter noise, and route issues to the right people quickly

What you will bring

• At least 3 years in an EA or senior PA role supporting C-suite or entrepreneurial leadership
• Proven record of running complex diaries and high-volume inboxes with minimal oversight
• Tech-positive mindset with experience of improving processes, not just operating them
• Strong written and verbal communication, excellent judgement, and absolute discretion
• A completer-finisher approach, comfort with pace, and pride in high standards
• Background in accountancy, finance or professional services is helpful, not essential

What success looks like

• In 1 month: the inbox is under control, the diary is predictable, and weekly operating rhythms are in place
• In 3 months: meetings start on time with the right prep, follow-ups happen without chasing, and simple automations are saving hours every week
• In 6 to 12 months: acquisitions are running on clean workflows, the office hums whether the MD is present or away, and your partnership with the MD is trusted and effortless

What you will get

• A pivotal role working directly with a growth-focused MD
• Real influence on how work is done, with support to bring smarter tools and ideas
• Exposure to acquisitions and strategic projects
• Competitive salary, profit share and a culture that values ownership and trust
• Flexibility within a clear framework. Standard week is 37.5 hours, core hours 9:30 to 4:30. Summer flex allows earlier finishes where the work allows

How to apply

Send your CV and a short note on the systems, automations or improvements you have introduced that saved time or reduced errors. Tell us about a time you protected an executive’s time and what changed as a result. Feel free to reach out to Keesha with any questions you have.