Executive Assistant

Exceptional Ventures; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A venture capital firm in London is seeking an Executive Assistant to manage the General Partner's calendar, inbox, and travel arrangements. The role is vital for maintaining smooth operations in a fast-paced environment. Candidates should have at least 3 years of experience in similar roles and strong organisational skills. This full-time position is in-person and offers a competitive salary and bonus structure.

Benefits

Competitive base salary

Discretionary annual bonus

Qualifications

• 3+ years in EA/Chief of Staff/Operations or similar roles.
• Written Italian is a strong plus.

Responsibilities

• Manage the GP’s calendar and prioritise meetings.
• Manage inbox and communication; draft responses.
• Track actions and follow-ups to completion.
• Plan and book travel; prepare itineraries.
• Assist on special projects as needed.

Skills

Tech-savvy

Excellent communication skills

Outstanding organisation skills

Attention to detail

Discretion and sound judgement

Tools

Google Workspace

Notion

Slack

Zoom

Digital signing tools

CRMs

Job description

Direct message the job poster from Exceptional Ventures

Co-founder and General Partner at Exceptional Ventures

Exceptional Ventures is a London-based early-stage venture capital firm investing in companies that help people live longer, healthier, and happier lives. We are mission-driven and hire for the long term, growing our team members along with the firm. Since our launch in 2022, we’ve invested in 40+ startups at the intersection of health and technology, building toward our vision of becoming the leading health, wellness, and longevity fund.

The Role

We’re hiring an Executive Assistant to support our General Partner and keep core operations running smoothly. You will manage the GP’s calendar, inbox, communication, travel, and admin; coordinate document flow and signatures; and support office management and internal processes. This is a high-trust, fast-paced, in-person role based in our Notting Hill office.

How to Apply

Email [e-mail] with subject "EA Application - [Your Name]" including your resume, linkedin profile, and a brief cover note addressing:

• Your motivation to join Exceptional Ventures and our mission.
• Your relevant expertise for this role, with examples of how you’ve worked alongside senior leadership.

Timeline

Applications are reviewed on a rolling basis. We encourage submissions as soon as possible and no later than 1 November 2025.

Key Responsibilities

• Manage the GP’s calendar and prioritise meetings and commitments.
• Manage inbox and communication; triage emails, draft responses and flag priorities.
• Track actions and follow-ups to completion.
• Plan and book domestic/international travel; prepare itineraries.
• Assist on special projects across operations, research, or communications as needed.

Requirements

• Tech-savvy; familiar with Google Workspace, Notion, Slack, Zoom, digital signing tools, CRMs, etc.
• Excellent communication skills; written Italian is a strong plus.
• Outstanding organisation skills, attention to detail, discretion, and sound judgement.
• 3+ years in EA/Chief of Staff/Operations or similar roles.

Compensation & Terms

• Competitive base salary, depending on experience.
• Discretionary annual bonus based on individual and firm performance.

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Venture Capital and Private Equity Principals

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